Objective 4. Create Footers and Print Documents

Information in headers and footers helps to identify a document when it is printed. A header is information that prints at the top of every page, and a footer is information that prints at the bottom of every page.

Activity 1.11. Accessing Headers and Footers

1.	On the menu bar, click View, and then click Header and Footer. The first page of the document displays with the Header area outlined with a dotted line. By default, headers and footers are placed 0.5 inch from the top and bottom of the page, respectively. Because you centered the text on the page, the header area is larger than usual. The Header and Footer toolbar displays, floating on your screen, as shown in Figure 1.24.   Figure 1.24.
2.	On the Header and Footer toolbar, click the Switch Between Header and Footer button . The footer area displays with the insertion point blinking at the left edge of the footer area.
3.	On the Header and Footer toolbar, click the Insert AutoText button . Take a moment to study the items that you can insert in a header or footer, as shown in Figure 1.25.   Figure 1.25.
4.	From the Insert AutoText menu, click Filename. The file name displays in the Footer box. The file extension .doc may or may not display, depending on your computer's settings.
5.	On the Header and Footer toolbar, click the Close button . Alternatively, double-click anywhere in the text area of the document to close the Header and Footer toolbar. Save your changes. Scroll down until you can see the footer, and then compare your screen with Figure 1.26.   Figure 1.26.

The footer displays in light gray. Because it is a proper name and likely not in Word's dictionary, your name in the footer may display with wavy red lines.

More Knowledge: Moving to the Header or Footer

A quick way to edit an existing header or footer is to double-click in the header or footer area. This will display the Header and Footer toolbar, and also place the insertion point at the beginning of the header or footer.

 

Activity 1.12. Printing a Document from the Toolbar

1.	Check your Chapter Assignment Sheet or Course Syllabus, or consult your instructor, to determine if you are to submit your assignments on paper or electronically using your college's course information management system. To submit electronically, go to Step 3, and then follow the instructions provided by your instructor.
2.	On the Standard toolbar, click the Print button . Collect your printout from the printer and submit it as directed.   One copy of your document prints on the default printer connected to your system. The formatting marks that indicate spaces and paragraphs do not print.
3.	On the menu bar, click File, and then click Close, saving any changes if prompted to do so. Alternatively, click the Close Window button on the right edge of the menu bar. Close Word, or if you are continuing to the next project, leave Word open.

Another Way: To Print a Document

There are three ways to print a document:

• On the Standard or Print Preview toolbar, click the Print button, which will print a single copy of the entire document on the default printer.
• From the File menu, click Print to display the Print dialog box, from which you can select a variety of different options, such as printing multiple copies, printing on a different printer, and printing some but not all pages.
• Hold down and then press . This keyboard shortcut, which is an alternative to the File menu command, opens the Print dialog box.

End

You have completed Project 1A

Project 1B Party Themes