You can sort the results of a query. Because the results of a query are formatted like a table in Datasheet view, the process for sorting is similar to sorting in a table. Records can be sorted in either ascending or descending order. Data in a query can be sorted either from the Datasheet view or from the Design view.
If you add a sort order to the design of a query, it remains as a permanent part of the query design. If you use the sort buttons in the Datasheet view, it will override the sort order of the query design, and can be saved as part of the query, but will not display in the query design grid.
With your 2A Query1 displayed in Design view, under Club Affiliation, click in the Sort row to place the insertion point there and display an arrow. Click the Sort arrow, and then from the displayed list, click Ascending.
Under Pledge Amount, click to display the Sort arrow, and then click Descending.
On the Query Design toolbar, click the Run button , and then compare your screen with Figure 2.16.
Access sorts fields left to right. The records are sorted first in alphabetical order by the Club Affiliation fieldthe leftmost fieldand then within each club, in descending orderfrom the highest to lowest amountby the Pledge Amount fieldthe rightmost field.
Chapter One. Creating Documents with Microsoft Word 2003
Chapter Two. Formatting and Organizing Text
Chapter Three. Using Graphics and Tables
Chapter Four. Using Special Document Formats, Columns, and Mail Merge
Chapter One. Creating a Worksheet and Charting Data
Chapter Two. Designing Effective Worksheets
Chapter Three. Using Functions and Data Tables
Chapter One. Getting Started with Access Databases and Tables
Chapter Two. Sort, Filter, and Query a Database
Chapter Three. Forms and Reports
Chapter One. Getting Started with PowerPoint 2003
Chapter Two. Creating a Presentation
Chapter Three. Formatting a Presentation
Chapter One. Using Access Data with Other Office Applications
Chapter Two. Using Tables in Word and Excel
Chapter Three. Using Excel as a Data Source in a Mail Merge
Chapter Four. Linking Data in Office Documents
Chapter Five. Creating Presentation Content from Office Documents
GO! with Microsoft Office 2003 Brief (2nd Edition)