Real-World Example 3: Schedule an Agent Robot to Refresh All the Documents in a View: Robot-DailyRefreshAllDocs

Real World Example 3 Schedule an Agent Robot to Refresh All the Documents in a View Robot DailyRefreshAllDocs

This simple LotusScript agent demonstrates how you can refresh all the docs in a given view. For the sake of this example, the AllDocs view is used. However, you can use this script to work with any view. You might need to run this on a view that contains a subset of documents or documents that meet a certain criteria as declared in a selection formula in a view. For example, you might have an approval workflow routine that specifies that if a document isn't acted upon within a given window of time, something should be done to the document, whether routing it somewhere or sending a late notification to the approver. This script can help by refreshing each document in the database. Let's say that each night at 12:15 a.m. EST you want the RefreshAllDocs agent to run. When it runs, the agent updates all the computed fields in each document that resides in the view and saves them. Refreshing critical fields in this way would enable you to programmatically trigger another agent or action to occur when these values change.

The LotusScript options shown in Listing 15.18 are used as previously shown in Listing 15.1.

Listing 15.18 Option Preferences

1. Option Public
2. Option Explicit

The global declarations for this script are as follows :

Each declared variable as shown in Listing 15.19 will be used throughout the script.

Listing 15.19 Global Declarations

1. Dim db As NotesDatabase
2. Dim view As NotesView
3. Dim currDoc As NotesDocument
4. Dim nextDoc As NotesDocument
5. Dim i As Integer
6. Dim errormsg As String

In line 8 of Listing 15.20, an interative While Not method is used to loop through each document in the view. Line 7 shows the i integer variable being set to 1 . As the agent progresses through the While Not loop, the integer is incremented by 1 at each pass, as shown in line This is to be used later as a count to show how many documents were processed in the view by the agent. Line 8.i, currDoc.ComputeWithForm false,false , is the command that refreshes the fields on the document. After it has refreshed the agent, it gets the next document in the view, resets the currDoc variable to the next document object found, and clears the nextDoc variable so that it can be used again. Lines 8 “9 are typical ways to use the While Not and While methods . In LotusScript, when you have a handle on an object, you must set the new object to a temporary object, discard the old object, set the old variable to the new temporary object, and then discard the temporary object, as shown in line 8.v.

Listing 15.20 The Initialize Subroutine

1. Sub Initialize
2. Dim session As New NotesSession


4. Set db = session.CurrentDatabase
5. Set view = db.GetView("AllDocs")
6. Set currDoc = view.GetFirstDocument
7. i=1
8. While Not(currDoc Is Nothing)
 i. currDoc.ComputeWithForm False,False
 ii. currDoc.Save True,False
 iii. Set nextDoc = view.GetNextDocument(currDoc)
 iv. Set currDoc = nextDoc
 v. Set nextDoc = Nothing
 vi. i=i+1
9. Wend

10. Messagebox ("Agent Logging: " + Cstr(i) + " documents have been updated in MyApp on
" + Cstr(Now) )
11. Exit Sub

13. errormsg = " * * Agent Error: " & Err & " - " & Error() & _
14. " in " & "Robot-DailyRefreshAllDocs at " & Erl()
15. Msgbox errormsg
16. Resume Next
17. End Sub

After the While Not loop has completed, a message is logged to the log.nsf file on the server where the agent is being run, telling the administrator how many documents were updated in the application and when. If an error occurs during the agent run, the ERRORHANDLER event is called to log the error to the log.nsf database on the server, as shown in lines 12 “17.

The complete code listing for the Robot-DailyRefreshAllDocs agent is shown in Listing 15.21.

Listing 15.21 The Robot-DailyRefreshAllDocs Agent Complete Script Listing


Option Public
Option ExplicitDim db As NotesDatabase
Dim view As NotesView
Dim currDoc As NotesDocument
Dim nextDoc As NotesDocument
Dim i As Integer
Dim errormsg As String
Sub Initialize
 Dim session As New NotesSession
 On Error Goto LOGERROR
 Set db = session.CurrentDatabase
 Set view = db.GetView("AllDocs")
 Set currDoc = view.GetFirstDocument
 While Not(currDoc Is Nothing)
 currDoc.ComputeWithForm False,False
 currDoc.Save True,False
 Set nextDoc = view.GetNextDocument(currDoc)
 Set currDoc = nextDoc
 Set nextDoc = Nothing
 Messagebox ("Agent Logging: " + Cstr(i) + " documents have been updated
in MyApp on " + Cstr(Now) )
 Exit Sub
 errormsg = " * * Agent Error: " & Err & " - " & Error() & _
 " in " & "Robot-DailyRefreshAllDocs at " & Erl()
 Msgbox errormsg
 Resume Next
End Sub

Part I. Introduction to Release 6

Whats New in Release 6?

The Release 6 Object Store

The Integrated Development Environment

Part II. Foundations of Application Design

Forms Design

Advanced Form Design

Designing Views

Using Shared Resources in Domino Applications

Using the Page Designer

Creating Outlines

Adding Framesets to Domino Applications

Automating Your Application with Agents

Part III. Programming Domino Applications

Using the Formula Language

Real-World Examples Using the Formula Language

Writing LotusScript for Domino Applications

Real-World LotusScript Examples

Writing JavaScript for Domino Applications

Real-World JavaScript Examples

Writing Java for Domino Applications

Real-World Java Examples

Enhancing Domino Applications for the Web

Part IV. Advanced Design Topics

Accessing Data with XML

Accessing Data with DECS and DCRs

Security and Domino Applications

Creating Workflow Applications

Analyzing Domino Applications

Part V. Appendices

Appendix A. HTML Reference

Appendix B. Domino URL Reference

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Lotus Notes and Domino 6 Development
Lotus Notes and Domino 6 Development (2nd Edition)
ISBN: 0672325020
EAN: 2147483647
Year: 2005
Pages: 288
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