A calculation is a mathematical formula: It shows how different things combine to come up with an answer. But even if you hated algebra class, don't close the book yet! Instead of the Xs, Ys, and Zs of the math world, FileMaker lets you use your own fields to supply your formula with dataa much more intuitive approach.
FileMaker calculations can also do more than just math. For starters, you can do calculations on time, date, timestamp, container, and text fields, too. (See the box on Section 9.2 for an example.) Way back in Chapter 3, you learned that FileMaker can create calculation fields (Section 220.127.116.11). Calculation fields work just like any other FileMaker field, except that you can't type data into them. Instead, they use a calculation to determine their own value.
You can use a calculation field just like any other field: Put it on a layout, use it in Find mode, and even use it in other calculation fields. But as a calculation field, its value always stays up-to-date automatically. If the price or quantity changes, the calculation updates the data in your field without your doing anything. Figure 9-1 shows where calculation fields could benefit your invoices layout.
Furthermore, calculations aren't limited to working inside fields. Once you understand the basic concept of calculations, you gain all kinds of new FileMaker skills. For example, you can use calculations with the Records Replace Field Contents command (Section 2.3). Instead of replacing the data in every record with the 9.1.1. Creating a Calculation
A simple example speaks more loudly than several pages of explanation, so you start off by adding a calculation to an existing number field to the database you built in Chapters 7 and 8. As your database now stands, when you add line items to an invoice, you have to type the quantity, price for each item, and the extended price, as shown in Figure 9-1. But since the extended price is always the price times the quantity, why not let FileMaker handle the repetitive work while you do the creative stuff?
Note: To work through the examples in this chapter, you can download the Customers database from the "Missing CD" page at www.missingmanuals.com.
Here's how you add a calculation to a number field:
That's the table with your Extended Price field in it.
FileMaker warns you that when it converts the field, it changes (read: deletes) any information already in the field. See Figure 9-2.
As shown in Figure 9-3, FileMaker asks you what calculation you have in mind.
The calculation box holds the calculation itself. In this case, you've just added a brand-new calculation that multiplies the contents of the Price Each by the contents of the Quantity field.
You're now back in your database. Switch to the Invoices layout and add a line item. You see that the Extended Price field updates automatically to reflect the proper price.
Tip: If FileMaker complains about not being able to find a field when you click OK, check the spelling of your field names.
Part I: Introduction to FileMaker Pro
Your First Database
Organizing and Editing Records
Building a New Database
Part II: Layout Basics
Advanced Layouts and Reports
Part III: Multiple Tables and Relationships
Multiple Tables and Relationships
Advanced Relationship Techniques
Part IV: Calculations
Introduction to Calculations
Calculations and Data Types
Part V: Scripting
Part VI: Security and Integration
Exporting and Importing
Sharing Your Database
Part VII: Appendixes
Appendix A. Getting Help