All this talk about the wonders of an electronic database may leave you thinking FileMaker has nothing to do with paper, but that's not true. It's a cruel fact of life that eventually you'll need to put your data on paper. You might want mailing labels for all your customers in Canada, or a special printed form prefilled with patient information for insurance filing. Sometimes you just need your data with you when you're away from your computer. As you'll learn in Part 2, you can arrange the data any way you want in FileMaker, and make certain layouts that are particularly suitable for printing. But for now, remember that FileMaker lets you print anything you see onscreen (just choose File images/U2192.jpg border=0> Print). Its Print dialog box has a few special options, as shown in Figure 2-25. (In Mac OS X, you have to choose FileMaker Pro from the pop-up menu to see them.)
To see how the printout is going to look without committing trees to it, you can use Preview mode (Figure 2-26). You access Preview mode via the View menu, the Mode pop-up menu, or the Mode tabs.
Preview mode shows you what your database looks like as though it were printed on paper. For instance, you can see whether FileMaker's going to chop any information off to fit on the page (anything beyond the width of the page simply isn't printed). Preview mode also indicates the margins and lets you flip through the file page by page using the Book icon.
Note: When you first go to Preview mode, the page count says "?" instead of the number of pages. FileMaker actually doesn't know how many pages it's going to print until you force it to count them. To do so, just drag the Record Slider all the way to the right, which tells FileMaker you want to see the last page. On its way there, FileMaker counts the pages, too. The process may take some time but FileMaker will catch up eventually.
All the standard page-setup options (Section 2.9) affect what you see in Preview mode. For example, if you change the paper orientation, Preview mode reflects the change right away. On some computers and printers, you can reduce the printout by a percentage.
When you reduce or enlarge in the Page Setup dialog box, Preview mode shows the page proportionately larger or smaller so you can see how the content area will fit on the page. (Which of these options are available to you depends upon the computer, operating system, and printer you're using.) The Zoom controls (Section 220.127.116.11) work in Preview mode, too. If the full page is too big to fit on your screen, just zoom out a bit to see the whole thing.
Part I: Introduction to FileMaker Pro
Your First Database
Organizing and Editing Records
Building a New Database
Part II: Layout Basics
Advanced Layouts and Reports
Part III: Multiple Tables and Relationships
Multiple Tables and Relationships
Advanced Relationship Techniques
Part IV: Calculations
Introduction to Calculations
Calculations and Data Types
Part V: Scripting
Part VI: Security and Integration
Exporting and Importing
Sharing Your Database
Part VII: Appendixes
Appendix A. Getting Help