Folders are used to store documents and look exactly like views. However, views display or contain documents based on a selection formula or query. Folders, on the other hand, enable users to move documents into them as a storage location for related information.
Use folders to group related documents. Let's say you have three projects currently being managed. Using folders, you could create a separate folder for each projectProject A, B, and C.
It's important to understand that documents placed in a folder are not "moved" out of the view and into the folder. There is only one copy of the document, and the folder stores a reference to that document. If you delete the document from the view, it's deleted from all folders as well.
Creating a Folder
Follow these instructions to create a folder.
Select the Create > Design > Folder menu options, and a new folder will be created. Alternatively, navigate to the Folder section of the Design pane and click New Folder. Be sure to specify a meaningful primary name and alias name.
Specify a folder name. In most cases, you'll want to keep the Folder type as Shared. This will enable the general user community to access the folder. To create a folder that only you can access, change this value to Private.
Next, you can elect to create a blank folder or base the design on an existing folder in the database. If you have specified a default folder, it will be displayed in the Copy style from view field. Otherwise, the field value will be set to -Blank-. To change this value, click the Copy From button and select a new option.
Click OK to create the folder.
An Introduction to the Lotus Domino Tool Suite
Getting Started with Designer
Navigating the Domino Designer Workspace
Domino Design Elements
An Introduction to Formula Language
An Introduction to LotusScript
Fundamentals of a Notes Application
Reference Library Applications
Design Enhancements Using LotusScript
Design Enhancements Using Formula Language
Miscellaneous Enhancements and Tips for Domino Databases
Application Deployment and Maintenance
Appendix A. Online Project Files and Sample Applications
Appendix B. IBM® Lotus® Notes® and Domino®Whats Next?