Objective 8. Preview and Print Documents, Close a Document, and Close Word

While creating your document, checking the Print Preview helps to ensure that you are getting the result you want. Before printing, make a final check of print preview to be sure the document layout is what you intended.

Activity 1.21. Previewing and Printing a Document

1.	Press to move the insertion point to the top of the document. On the Standard toolbar, click the Print Preview button . If more than one page displays, on the Print Preview toolbar, click the One Page button . The first page of your document displays exactly as it will print. The formatting marks, which do not print, are not displayed.
2.	In the Print Preview window, move the mouse pointer anywhere over the document. The pointer becomes a magnifying glass with a plus in it, indicating that you can magnify the view, as shown in Figure 1.46.     Figure 1.46.
3.	Move the pointer over the upper portion of the document, and click once. The top portion of the document is magnified and is easier to read. The pointer changes to a magnifying glass with a minus sign.
4.	Click anywhere on the document to display the full page. On the Print Preview toolbar, click the Multiple Pages button . Point to the second box in the second row, and then click one time. Compare your screen with Figure 1.47.   Figure 1.47. All four pages of the document display on the screen. The footers display on the bottom of each page.
5.	On the Print Preview toolbar, click the One Page button to display one page. On the Print Preview toolbar, click Close.
6.	From the File menu, click Print, and then compare your screen with Figure 1.48.   Figure 1.48. (This item is displayed on page 284 in the print version) The Print dialog box displays. Here you can specify which pages to print and how many copies you want. Command buttons for Options and Properties provide additional printing choices. The name of the printer selected for your computer displays in the Name box.
7.	In the displayed Print dialog box, under Copies, change the number of copies to 2 by either typing 2 in the text box or clicking the spin box up arrow. A spin box is a small box with an upward- and downward-pointing arrow that lets you movespinthrough a set of values by clicking.
8.	Under Page range, click the Current page option button, and then, at the bottom of the Print dialog box, click OK. Two copies of the first page will print.

Activity 1.22. Closing a Document and Closing Word

1.	Check your Chapter Assignment Sheet or Course Syllabus or consult your instructor to determine if you are to submit your assignments on paper or electronically. To submit electronically, go to Step 3, and then follow the instructions provided by your instructor.
2.	On the Standard toolbar, click the Print button and submit your printout as directed.
3.	From the File menu, click Close, saving any changes if prompted to do so. The document closes, and the Word program remains open.
4.	At the far right edge of the blue title bar, click the Close button . The Word program closes.

Objective 9 Use the Microsoft Help System