In the next step of the Mail Merge Wizard, you will add merge fields as placeholders for the information that will be inserted from the data source.
Under Step 3 of 6, click Next: Arrange your labels.
The insertion point should be in the first label. Under Arrange your labels, click Address block. The Insert Address Block dialog box displays. Click OK to accept the default address layout.
In the Mail Merge task pane, under Replicate labels, click Update all labels. All the labels should now show the merge field for the address block in addition to the next record field.
Under Step 4 of 6, click Next: Preview your labels.
Save your file.
The Mail Merge process includes the data source and the main document with which you have been working so far. Now you will produce a completed new document that contains the finished labels.
Under Step 5 of 6, click Next: Complete the merge.
Under Merge, click Edit individual labels. The Merge to New Document dialog box displays. Under Merge records, click the All option button, and then click OK.
In the first label, edit the name, and change it to your own name.
Save the file as Labels1_Firstname_Lastname The saved document has only the finished labels showing names and addresses.
Close the file.
GO! with Microsoft Office 2003 Brief (2nd Edition)