Printing Messages

There might be occasions when you need a hard copy, or printout, of an e-mail message. For example, you might need to print the directions to an afternoon appointment or distribute copies of a message at a meeting. With Outlook, you can print your e-mail messages in much the same way you would any other document.

Depending on the format ( HTML , Rich Text , or Plain Text ) of the message you want to print, you can set a number of page setup options, including paper size , margins, and orientation. You can also use Print Preview to see how a message will appear when printed. (Print Preview is not available for messages in HTML format.)

See Also  

For more information about Outlook e-mail message formats, see Formatting Messages in Chapter 18, Managing E-Mail Messages.

In this exercise, you will change the page setup for a message and then print it.

USE the SBSWorking data file in the practice file folder for this topic. This practice file is located in the  My Documents\Microsoft Press\Office 2003 SBS\Working folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

BE SURE TO start Outlook, open the SBSWorking data file, and install a printer before beginning thisexercise.

OPEN the Upcoming Tradeshow message in the SBS Working Inbox.

1. On the message window s File menu, point to Page Setup , and click Memo Style .

   The Page Setup dialog box appears.

   

2. In the Left box, type 1.0 to set the left margin to 1 inch, and click OK .

   The Page Setup dialog box closes , and your new settings are now in effect for this message.

3. On the File menu, click Print.

   The message is printed with the default print options.

CLOSE the Upcoming Tradeshow message.

Troubleshooting  

If the Save As dialog appears, you do not have a printer installed. If you are working on a network, your administrator can provide the information you need to install a printer. If you are working on a stand-alone computer, click the Start button, and then click Printers and Faxes. Then under Printer tasks click Add a printer, and follow the wizard s instructions.

Tip  

You can change print options in the Print dialog box. To display the Print dialog box, on the File menu, click Print.