Sending and Receiving Messages

Depending on your e-mail account and network configuration, messages you send could go out instantaneously or be kept in your Outbox until you choose to send them. If you are connected to the Internet, your messages will usually go out instantaneously. If you are not connected to the Internet (for example, if you use a dial-up connection), your messages will typically be kept in your Outbox until you connect.

How you receive messages also depends on your type of e-mail account and your Outlook configuration. Outlook might check for new messages periodically and download them automatically. Or, you might need to manually check for new messages.

Copies of messages you send are kept in the Sent Items folder by default. To see these messages, click the Sent Items folders in your mailbox in the Mail pane or Folder List.


If you do not want to keep copies of your sent messages, on the Tools menu, click Options, click the E-mail Options button, clear the Save copies of messages in Sent Items folder check box, and click OK.

In this exercise, you will send a message, check for new messages, and delete a message.

BE SURE TO start this exercise in your own Inbox.

  1. On the toolbar, click the New Mail Message button.

    A new Message form appears.

  2. In the To box, type your own e-mail address.

  3. Click in the Subject box, and type Sending and Receiving Test .

  4. Press the [TAB] key, and in the message body, type This is a test. Then click the Send button.

    The message closes .

  5. If the Mail pane is not open , click the Mail icon on the Navigation Pane.

    click to expand
  6. In the All Mail Folders list, click the Outbox folder under your own mailbox.

    The contents of the Outbox are displayed. If the message you sent appears in the Outbox, you must send the message manually. If the Outbox is empty, your message was sent automatically.

  7. To send any messages in your Outbox and check for new messages on your e-mail server, click the Send/Receive button on the toolbar.

    Outlook connects to your e-mail server to send and receive messages. Depending on your setup, it might access your modem and connection line. When your message is sent, it disappears from the Outbox. When new messages are received, they appear in your Inbox.

  8. In the Favorite Folders list, click Inbox to see your new message(s).

    The contents of the Inbox are displayed.

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Multiple E-Mail Accounts

With Outlook, you can get all your e-mail in one place by configuring more than one account in your profile. To add an e-mail account to your profile:

  1. On the Tools menu, click E-mail Accounts to start the E-mail Accounts Wizard.

  2. Select the Add a new e-mail account option, and then click Next .

  3. Select the appropriate e-mail server type option, and then click Next .

  4. Enter the required server and account settings, and then click Next .

  5. Click Finish to close the E-mail Accounts Wizard.

If you have more than one e-mail account in your profile, you can send your mail from any of your accounts. On the E-mail toolbar in the Message form, click the down arrow to the right of the Accounts button, and then click the account you want in the drop-down list. The Accounts button is only visible when multiple accounts are configured.

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Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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