To Save a Baseline Plan: Select ToolsSave Baseline and Entire Project options are selected, and click OK.
Updating Project Progress
To Update Project Progress: Select ToolsUpdate work as complete through list arrow and select the date through which you want to update the project. Click OK when you're finished.
Updating Task Actual Values
To Update Task Actual Values: Select the task you want to update and select ToolsViewUpdate Tasks button on the Tracking toolbar. Enter the task actual values in the dialog box, and click OK when you're finished.
Updating Task Completion Percentage
To Update Task Completion Percentage: Select the task you want to update, and then select Tools% Complete box and enter the completion percentage. Click OK when you're finished.
Updating Actual Work
To Update Actual Work: Select ViewFormat Details Actual Work from the menu. Click the Act. Work field under the date you want to update. Make sure you select the Act. Work field for the task or resource you want to update. Enter the actual amount of work completed and press Enter.
Updating Actual Costs
To Turn Off Automatic Cost Updating: Select ToolsCalculation tab. Uncheck the Actual costs are always updated by Microsoft Office Project checkbox, and click OK.
To Manually Update Actual Costs: Select ViewViewAct. Cost field for the task or resource you want to update. Enter the actual cost and press Enter.
Quiz
Saving a baseline plan is an unimportant step in project management. (True or False?)
Under which menu will you find Update Tasks?
Edit
Tools
McDonalds
Format
When you update a task's completion percentage, a _______ appears in the task bar.
black line
dotted line
split
percentage number
Homework
Start Microsoft Project 2003.
Navigate to your practice files and open the Homework 9 project.
Update task 5, "Build stand," with 30% completion.
Give tasks #8, "Buy lemons," and #9, "Buy sugar," a new actual start date of January 30, 2003. Allow the scheduling conflict, since this will not actually change the start date of any other tasks.
Check the project's statistics.
View the project's critical path.
Shut off the "Actual costs are always calculated by Microsoft Project" option in the Calculation tab of the Options dialog box. Open Task Usage view. Make the table a Tracking table. For task #5, "Build stand," give the Bill Gates resource an Actual Cost of $5.00.
Close the Homework 9 file without saving your changes.
Quiz Answers
False. Saving the baseline plan is very important because it allows you to track your project's progress.
B. You will find Update Tasks under Tools Tracking.
