Inserting Fields

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When you want to insert a field in the document, start by choosing your location. You can add a field to the body of your document or you can insert a field in a header or footer. The process for adding a field is as follows:

1. Place the insertion point in the document where you want to add the field.
2. Choose Insert, Field. The Field dialog box appears.
3. Click the Categories down arrow and choose the category of field you want to add. Table 36-1 lists the various categories and provides a description of each.
4. Select any options you want for the selected field, and click OK to add the field (see "Choosing Field Options" for more information).

Note

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When you first add a field, Word displays the result of the field, not the actual field code, in the document. If you want to view the code itself, press Alt+F9 to display it.

Table 36-1. Field Categories

Field Category	Description	Field Codes
Date and Time	Fields for entering, editing, printing, and saving the current date and time. These fields cannot be modified by an end user	CreateDate Date EditTime PrintDate SaveDate Time IncludePicture
Document Automation	Fields for comparing documents, moving to another section, starting a macro or printing	Compare DocVariable GoToButton If MacroButton Print
Document Information	Fields for inserting information automatically, including author name, document properties file name, keywords, template, and the, number of characters, pages, or words	Author Comments DocProperty FileName FileSize Info Keywords LastSavedBy NumChars NumPages NumWords Subject Template Title
Equations and Formulas	Fields for adding formulas or entering an offset amount, a scientific equation, or symbols	=(Formula) Advance Eq Symbol
Index and Tables	Fields for entering index and table of contents entries. You can enter the codes from within the Field dialog box or allow Word to insert them automatically as you create the index or TOC	Index RD TA TC TOA TOC XE
Links and Reference	Fields for inserting text phrases and pictures and including links to various reference items, including footnote references, literal quotes pictures, bookmark text, and paragraphs	AutoText AutoTextList Hyperlink IncludePicture IncludeText Link NoteRef PageRef QuoteRef StyleRef
Mail Merge	Fields for inserting merge fields, including adding address book data, greeting lines, database records, and more. You can also use Ask and Fill-In fields to prompt users to enter information.	AddressBook Ask Compare Database Fill-In GreetingLine If MergeField MergeRec MergeSeq Next NextIf Set SkipIf
Numbering	Fields that insert automatic numbering of document pages, sections, as well as bar codes and list items	AutoNum AutoNumLgl AutoNumOut BarCode ListNum Page RevNum Section SectionPages Seq
User Information	Fields that insert user information, including address, initials, and name	UserAddress UserInitials UserName