Viewing a Presentation

 Microsoft Office Specialist    PowerPoint has four views to help you create, organize, and display presentations:

  • In Normal view , you can work with a presentation in three ways: as a text outline or set of slide miniatures (called thumbnails ) in the Outline/Slides pane; as a slide in the Slide pane; and as speaker notes in the Notes pane.

  • In Slide Sorter view , you can preview an entire presentation as thumbnails ”as if you were looking at photographic slides on a light board ”and easily reorder the slides. If titles are hard to read in this view, you can hide the slide formatting by holding down the [ALT] key and the mouse button.

  • In Notes Page view, you can add fancy speaker notes. Although you can add speaker notes in Normal view s Notes pane, you must be in Notes Page viewif you want to add graphics to your notes.

  • In Slide Show view , you can display slides as an electronic presentation, with the slides filling the entire screen. At any time during the development of a presentation, you can quickly and easily review the slides for accuracy and flow as an audience will see them.

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You switch from one view to another by using commands on the View menu orby clicking the view buttons in the lower-left corner of the presentation window. (There is no view button to switch to Notes Page view; you must click Notes Page on the View menu.)

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You can browse through the slides in a presentation in three ways: You can click the scroll arrows to scroll line by line, click above or below the scroll box to scroll window by window, or drag the scroll box to move immediately to a specific slide. To view the previous and next slides in the Slide pane, you can click the Next Slide and Previous Slide buttons, which are located at the bottom of the vertical scroll bar. You can also press the Page Up or Page Down key to scroll window by window.

In this exercise, you will switch to different PowerPoint views and then display slides in a slide show. You will also browse through the presentation by using the scroll bars and the Next Slide and Previous Slide buttons to move around in the Outline/ Slides pane and to move from slide to slide in the Slide pane.

USE the ViewPres presentation in the practice file folder for this topic. This practice file is located in the  My Documents\Microsoft Press\Office 2003 SBS\CreatingPresent\Viewing folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

OPEN the ViewPres presentation.

  1. In the Outline/Slides pane, click the slide icon adjacent to the Features and Benefits heading.

    Slide 3 of the presentation is now shown in the adjacent Slide pane.

  2. In the Outline/Slides pane, click the Slides tab.

    The pane switches from showing an outline of the text of the presentation to showing thumbnails of the slides. Slide 3 is still selected in the Outline/Slides pane and is displayed in the Slide pane.

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  3. In the Outline/Slides pane, drag the scroll box to the top of the scroll bar, and click the thumbnail for the first slide.

  4. In the lower-left corner of the presentation window, click the Slide Sorter View button.

    The Outline/Slide and Notes panes close, the Slide pane expands, and all the slides now appear as thumbnails. Slide 1 is surrounded by a dark border, indicating that the slide is selected.

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  5. Hold down the [ALT] key, point to any slide, and hold down the mouse button.

    The slide s formatting disappears so that the title is easier to read.

  6. Release the [ALT] key and the mouse button, and then double-click Slide 1 .

    PowerPoint displays the presentation in Normal view, with Slide 1 active.

  7. In the lower-left corner of the presentation window, click the Slide Show button.

    The program window disappears, and the first slide in the presentation is displayed full-screen.

  8. Without moving your mouse, click its button to advance to the next slide.


    To end a slide show before you reach the last slide, press [ESC].

  9. Continue clicking your mouse button to advance through the presentation one slide at a time.

    After the last slide in the presentation, PowerPoint displays a black screen.


    When you run a slide show, the black screen appears by default. To change this setting, click Options on the Tools menu, click the View tab, clear the End with black slide check box, and click OK.

  10. Click the black screen to return to Normal view.

  11. In the Outline/Slides pane, click the Outline tab, and then click the down scroll arrow a few times to scroll the hidden text into view.

  12. In the Outline/Slides pane, drag the scroll box to the end of the scroll bar.

    The end of the outline appears.

  13. In the Slide pane, click below the scroll box in the scroll bar.

    The next slide appears in the Slide pane, and on the Outline tab, the text moves to display that slide s title at the top of the pane.

  14. At the bottom of the Slide pane s scroll bar, click the Previous Slide button.

    The previous slide appears in the Slide pane and the text on the Outline tab moves again.

  15. In the Slide pane, click the Next Slide button repeatedly until you reach the end of the presentation.

  16. In the Slide pane s scroll bar, drag the scroll box until you see Slide 3 of 7 in the slide indicator box, but don t release the mouse button yet.

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  17. The slide indicator box tells you the slide number and title of the slide to which the scroll box is pointing. In the scroll bar, the scroll box indicates the relative position of the slide in the presentation.

  18. Release the mouse button.

    The Slide pane displays the third slide, and the left end of the status bar indicates that you are viewing Slide 3 of 7 .

CLOSE the ViewPres presentation.

Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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