Section 21.1. Your Excel Identity

21.1. Your Excel Identity

Excel knows more about you than you might think. Behind the scenes, all Microsoft's Office applications store some basic information about you, including your first and last name . This information is usually set when you (or whoever) first installed Office.


Tip: You can find out who created an Excel workbook by opening it in Excel, and then selecting File Properties. You'll find the author information in the Summary tab.

For most tasks , it doesn't matter who Excel thinks you are. But making sure you have the right identity becomes much more important when you need to collaborate with other people. For example, if you're adding comments regarding someone else's work, you want to make sure they know that it's Tim Smith making the suggestions (and not "Excel User 1" or "SalesComputer012").

The best idea is to make sure that Excel has the correct name stored for you before you start to use comments and change tracking. To see the name Excel is using, select Tools Options. When the Options dialog box appears, select the General tab. The name Excel uses is in the "User name" text box in this tab. If you want, you can edit the name, and then click OK to apply your change.


Note: Any changes you make to the user name in Excel affect all the other Office applications, including Word, which has its own reviewing and collaboration features.

Once you change your name, Excel will use it every time you create a new workbook. However, Excel won't change the workbooks you've already created or reviewed.


Note: If your computer has more than one user account, every Windows user has a distinct set of personal settings. So when someone else logs on to the same computer, the Office applications use a different user name.


Excel. The Missing Manual
Excel 2010: The Missing Manual
ISBN: 1449382355
EAN: 2147483647
Year: 2003
Pages: 185

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