Saving a Document

Click the Save button in the Standard toolbar to open the Save As dialog box.

Type a name for the document in the File name text box. You can include spaces and any characters except the following: \ / : * ? " < > .

Look in the Save in box. If you want to save your file in the folder (or drive) listed here, skip to step 7.

To save your file in a folder listed under the Save in box, double-click the folder to open it, and, if applicable , any of its subfolders . Then skip to step 7.

INTRODUCTION

A document you are typing exists only in your computer's memory until you save it, so you need to save if there's any chance that you'll want to come back to your document later. After saving a document, you can continue working on it or close it.

TIP

Saving Your Document Under a New Name

After you've saved a document for the first time, you still must save it every time you revise it. When you click the Save button these subsequent times, Word assumes you want to keep the same filename and location, so it saves immediately without displaying the Save As dialog box. To save the document with a different name or location, choose File, Save As instead, and follow the steps in this task.

To save the file elsewhere, click the down arrow to the right of the Save in box, and click the entry that contains the folder you want.

To save your file in a folder listed under the Save in box, double-click the folder to open it (and, if applicable, any of its subfolders).

Click the Save button.

The document's name now appears in the title bar of the Word window.

TIP

Overwriting Another Document When You Save

When you try to save a document in a folder that already contains a file with the same name, Word displays a message window with three options: Replace existing file, Save changes with a different name , and Merge changes into existing file . If you want to overwrite the existing file with the file on your screen, choose the first option. If you want to keep the existing file as is and save the file on your screen with a different name, choose the second option. (The third option is beyond the scope of this book.)