As messages accumulate in your Inbox, it can be a challenge to find specific messages or groups of messages. To help meet this challenge, you can filter your messages to display only those messages that meet common criteria, helping you identify a specific collection of messages.
In this exercise, you will define a view to filter messages.
USE the SBSOrganizing data file in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\Office 2003 SBS\Organizing folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .
BE SURE TO open the SBSOrganizing data file before beginning this exercise.
OPEN the practice file Inbox.
On the View menu, point to Arrange By , point to Current View , and then click Define Views .
The Custom View Organizer dialog box appears.
Click the Copy button.
The Copy View dialog box appears.
In the Name of new view box, type Filtered for Show , and click OK .
The Copy View dialog box closes , and the Customize View dialog box appears, showing the settings from the view you copied .
Click the Filter button.
The Filter dialog box appears.
In the Search for the word(s) box, type show , and click OK .
The Filter dialog box closes, and the Customize View dialog box shows the new filter settings.
In the Customize View dialog box, click OK .
The View Summary dialog box closes, and you are returned to the Custom View Organizer dialog box, which shows the new view in the View Name list.
With Filtered for Show highlighted in the View Name list, click the Apply View button.
The Define Views for Inbox dialog box closes, and the Inbox is displayed, containing only the messages with the word show in the subject. The Folder banner indicates that a filter is applied.
On the View menu, point to Arrange By , and then Current View .
The list of available views that appears includes the new Filtered for Show view.
On the Current View shortcut menu, click Messages .
The filter is removed, and the Inbox displays all the messages.