When you create or import a document into the library, you have the option to create a document reference within a GroupWise folder. A document reference is similar to the icons you see in the mailbox when you receive a mail message. It is a pointer you use to access the document in the library.
If a document already exists in the library and you just want to create a document reference for it in your mailbox, choose File, New, Document Reference. You can also create a document reference by using the GroupWise Find feature to locate a document and drag the document to your mailbox or other folder.
A document reference can exist in the same folder as GroupWise mail messages, or you can create folders in your mailbox for your documents (just like you would create directories in a file system). By default, document references are placed in the Documents system folder.