Appendix: Navision Terminology and Synonyms

System usage is shaped by several design factors. One of these factors is the terminology for window titles, field labels and functions that describe system usage. This book s explanations used the Microsoft Navision terminology as much as possible, but sometimes employed generally accepted synonyms or alternative phrasing to clarify understanding. Several Navision terms require greater clarification , as explained below.

Posting A posting function must be performed before an inventory-related transaction updates the inventory value and/or inventory balance. Illustrations of inventory- related transactions include purchase order receipts, sales order shipments, production order output, and inventory adjustments. The concept of posting allows multiple transactions to be entered and reviewed prior to updating the database. For example, the posting concept allows multiple inventory adjustments to be prepared, and then a single user -initiated function (the posting function) updates the database. The posting function can be performed for a single transaction or a set of transactions and represents a mass-update approach for a set of transactions. As a mass-update approach, the posting function provides immediate on-line notification of errors (such as lot numbering requirements on a receipt transaction) within the set of transactions. Errors can then be corrected before performing the posting function again.

Registering The registering function must be performed before an inventory movement transaction (that does not affect inventory value) updates the database. The key difference with the posting function is that it does not affect inventory value. The registering function applies to warehouse documents used to move material, such as putting away material after posting its receipt, or picking material to a staging area prior to posting its shipment.

Journal A journal typically pertains to general ledger transactions, and a set of inventory transactions that impact inventory value are also termed a journal. Each line item in a journal represents one inventory transaction, and line items can be prepared and modified prior to posting. Journals are used for different types of inventory transactions as shown below.

Journal Name

Type of Transaction

Item Journal

Inventory adjustments

Reclassification Journal

Inventory movements

Physical Inventory Journal

Inventory adjustments related to a physical inventory or a cycle count

Revaluation Journal

Change value of inventory

Consumption Journal

Issue component inventory to production orders

Output Journal

Receive output from production orders into inventory. It is also used to charge work center time against production order routings, thereby impacting WIP inventory value.

BOM Journal

Receive completed kit items into inventory.

Job Journal

Issue inventory to a job. It is also used to report resource time expended on a job.

As noted in the above list, a journal is also used for other types of transactions. This includes the Output Journal for reporting work center time against a production order routing, and the Job Journal for reporting resource time expended on a job. Another journal (the Resource Journal) is used for reporting usage of resource time.

Ledger Entries Several sets of ledger entries represent the inventory transaction audit trail for an item. This audit trail consists of item ledger entries and physical inventory ledger entries , and the transaction type is termed ledger entry type. An item s inventory transaction audit trail also consists of lot and/or serial numbers (based on the item tracking policies) that are identified as item tracking entries .

The financial equivalents for an inventory transaction audit trail are termed item value entries . An item s value entries identify and segment the financial impact for each inventory-related transaction, such as segmenting a purchase order receipt into direct and indirect costs. With standard costing, item-related value entries also identify variances and changes to standard cost that revalue existing inventory.

There are other sets of ledger entries. Customer ledger entries identify the posted shipments and invoices related to a customer; vendor ledger entries do the same for a vendor.

Navigation The Navigation feature allows you to identify the source transaction that created a posted transaction, such as the sales order shipment that created a posted invoice. It also highlights related information, such as item ledger entries and customer ledger entries.

List of Terms and Synonyms The following list provides the Navision terms and synonyms.



Assembly List

Components of a kit item


Hold status

BOM Item

Kit item

BOM Journal

Report completions of a kit item

BOM Line

Component in a bill

BOM Number

Master bill identifier


Unpack and repack one UM into another

Capacity Cost

Direct costs for a work center

Capacity Overhead Costs

Indirect costs for a work center

Component Forecast

Independent demand

Cross-Dock Opportunity

Shortage List


Customer item, vendor item, catalog item

Customer ledger entries

Posted invoices, credit memos

Direct Cost

Purchase cost

Flushing Method

Usage policy (manual, back-flush, forward-flush)

Fixed Bin

Authorized bin for an item and location

Invoice discount

Discount (surcharge) related to total order value

Item Journal

Inventory adjustments

Item Ledger Entries

Inventory transaction audit trail

Item Reclassification Journal

Inventory movements

Item Tracking Entries

Transaction history for lot- and serial-traced item

Item Tracking Policy

Lot- and serial-control policies

Item Value Entries

General ledger transaction audit trail

Ledger Entry Type

Transaction type

Location Code

Site, warehouse, stockroom, plant

Manufacturing Overhead Costs

Item-related overhead

MRP Items

Item without independent demand

MPS Item

Item with independent demand


Drill-down to source transaction

Order Tracking Data

Pegging to source of demand and supply

Physical Inventory Journal

Record physical inventories and cycle counts

Production Family Item

Identifier for a group of co-products

Production Forecast

Set of forecasted demands consisting of sales forecasts, component forecasts or both

Production Order

Manufacturing order, work order

  • Multiline Production Order

Production order with extra line(s) for make-to-order component(s), or generated from a multiline sales order

  • Project Order

Production order generated from a multiline sales order

Production Order Components

Order-dependent bill

Production Order Routing

Order-dependent routing

Refresh Production Order

Create order-dependent bill and routing; create line items on a production order

Reordering Policy

Replenishment method

  • Fixed Reorder Quantity

  • Time-phased order point

  • Maximum

  • Time-phased min/max

  • Lot-for-Lot

  • Period lot size

  • Order

  • Order-driven

  • Blank

  • Manual

Replenishment System

Make/buy/transfer code

Revaluation Journal

Changes to an item s inventory value

Routing Number

Master routing identifier

Sales Forecast

Independent demand

Stockkeeping Unit (SKU)

Authorized location and/or variant code for an item

Transaction Audit Trail

Item ledger entries; item tracking entries, physical inventory ledger entries

Transfer Order

Interplant transfer order


Matrix view of summarized data by time period

Vendor Ledger Entries

Posted invoices, credit memos

Version Number

Version of a master bill; version of a master routing


Location, site, stockroom, plant

Managing Your Supply Chain Using Microsoft Navision
Managing Your Supply Chain Using Microsoft Navision
ISBN: 0071435247
EAN: 2147483647
Year: 2003
Pages: 71 © 2008-2017.
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