Section 1.8. Saving and Closing a Presentation

1.8. Saving and Closing a Presentation

Lightning storms hit, coffee cups spill, and power cords work themselves out of walls ( especially if you have a dog who likes to chase squeaky toys). After you've created a new presentation file and spent some time working on it, you'll want to save it every so often so that when your system crashes, you can recover your work. And if you're like most folks, you'll also want to save and close your presentation each time you wrap up a work session.

Saving and closing a PowerPoint presentation are both straightforward tasks . If you're familiar with any other Windows programs, then you'll recognize most of the steps.

To save a newly created presentation:

  1. Select Office button Save.

    The Save As dialog box appears (Figure 1-26).

    Note: Alternatively, you can press Ctrl+S or click the Save button (the little diskette icon) that appears in the Quick Access toolbar.
  2. Click the "Save in" drop-down box to choose a directory to store your file in.

  3. In the File name field, type a new name for your file.

    Shoot for short, unique, and memorable; you don't want to have to spend a lot of time hunting for your file a week from now.

  4. Click the "Save as Type" drop-down box to select a file format. (The box on page 48 explains your options.) Most of the time, you'll choose the .pptx format.

  5. Click Save.

    The Save As dialog box disappears and PowerPoint saves the file in the format you specified.

Figure 1-26. Most of the time, you'll choose the .pptx file type (a plain- vanilla PowerPoint 2007 presentation) or .ppt (the old, pre-2007 PowerPoint format). But you've got about a dozen choices, including the template (.potx) and show (.ppsx) formats. (Chapter 7 discusses saving your presentation to these file formats and many others.)

Tip: You can set PowerPoint's AutoRecovery options so that the program saves your files automatically every few minutesa boon for folks whose computers tend to crash frequently. Chapter 13 shows you how to customize PowerPoint's AutoRecovery options.

Tip: An easy way to save your presentation as a PowerPoint 2003 (or earlier) file is to select Office button Save As PowerPoint 972003 Format.
Close. When you do, PowerPoint closes your presentation with no fanfare. If youve never saved this particular file, however, a dialog box pops up asking you if you want to save the changes you made. Click Yes to display the Save As dialog box shown in Figure 1-26 and proceed as described above.

PowerPoint 2007
PowerPoint 2007
ISBN: 1555583148
Year: 2006
Pages: 129 © 2008-2017.
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