Copying and Moving Text Between Documents

You can copy text easily between documents. All you have to do is open the appropriate documents and then use the methods already discussed for copying or moving text. You can even use drag and drop to move information from one document to another.

To copy information from one document to another, follow these steps:

1. Open the document you want to copy information from and the one you want to copy that information to (see Lesson 2, "Working with Documents," for more information on opening documents).

2. Switch to the document that contains the text you want to copy by clicking the document's button on the Taskbar or selecting the Windows menu and then the name of the document.

3. Select the text you want to copy, select the Edit menu, and then select the Copy command.

4. Using the instructions in step 2, switch to the document into which you want to paste the text.

5. Select the Edit menu, and then select Paste . The text is pasted into your document.

You can also use the preceding steps to move text from one document to another by substituting the Cut command for the Copy command. You can also use drag and drop to move text from one document to another. Working with multiple document windows can be tricky. You probably won't want to have more than two documents open if you want to use drag and drop, because you won't have enough space in the Word workspace to scroll through the documents and find the text you want to move or the final resting place for the text in the other document.

To view multiple document windows (all the documents you currently have open), select the Window menu and then select Arrange All . Each document is placed in a separate window in the Word workspace. The windows might be small if you have several documents open. Locate the text you want to move and select it. Drag it from the current document window to the document window and position where you want to place it.