You can create lists in your document by having Word add bullet characters or numbering, together with hanging indents. Such automatic bullets and numbering are a part of the paragraph formatting. Unlike any bullet characters or numbers you might type in manually, you can't select or perform normal editing on automatic bullets or numbers. Also, if you rearrange the paragraphs in a numbered list, Word renumbers the list for you. Figure 9-11 shows examples of the three kinds of lists you can create by adding automatic bullets or numbers.
Figure 9-11. Examples of bulleted, numbered, and outline-numbered lists.
ON THE WEB
The ListDemo.doc document file, used for the example in Figure 9-11, is on the Running Office 2000 Reader's Corner page.
You can apply bullets and numbers using the Formatting toolbar or using the Bullets And Numbering dialog box.
Because bullets and numbering are considered to be paragraph formatting, you can use most of the techniques for paragraph formatting that were discussed in the previous chapters. For example, you can copy the formatting from one paragraph to another, or assign the formatting to a paragraph style.
The quickest way to have Word apply bullets or numbering to a list is to use the Bullets button or the Numbering button on the Formatting toolbar, as follows:
If you apply numbering to a series of paragraphs and then delete or rearrange one or more of them, Word will update the numbering. If you place the insertion point at the end of a bulleted or numbered paragraph and press Enter, the new paragraph will also be bulleted or numbered. If, however, you press Enter twice without typing text, the new paragraphs will not be bulleted or numbered; this is a convenient way to stop adding bullets or numbering when you reach the end of your list.
You can remove bullets or numbering by selecting one or more paragraphs and clicking the Bullets button or the Numbering button again. You can also remove the bullet or number from a single paragraph by placing the insertion point immediately following the bullet or number and pressing Backspace.
To control the starting number for a list of automatically numbered paragraphs, you'll need to use the Bullets And Numbering dialog box, described in the next section.
For information on creating bulleted and numbered lists with the AutoFormat command, see "Formatting Documents Automatically". For instructions on numbering the lines in a document, see "Adjusting the Page Setup".
Number Cells in Tables
You can number the cells in a Word table by selecting the cells and clicking the Numbering button. Word will number the cells beginning with the upper left cell and progressing through each row from left to right. If you want to number just the first cell in each row, select the first column before clicking the Numbering button.
If you apply bullets or numbering using the Bullets And Numbering dialog box rather than using the Formatting toolbar, you have the following additional options:
Note that applying a theme to your document will modify the bullets in bulleted lists throughout the document.
To apply numbering, click the Numbered tab:
To apply outline numbering, click the Outline Numbered tab:
Automatically Number Your Document's Headings
You can apply automatic outline numbering to all the headings throughout your document, even though they aren't contained in a list, provided that you have assigned all your heading paragraphs the standard heading styles, Heading 1 through Heading 9. To do this, place the insertion point within any heading in the document, display the Outline Numbered tab of the Bullets And Numbering dialog box, and select one of the four outline-numbering styles in the bottom row, shown earlier. (Notice that the sample on the Outline Numbered tab for each of these styles contains the names of Heading styles.)
For instructions on using Outline view, see "Using Outline View".
The outline-numbered list feature allows you to arrange text with an outline format. (See the example in Figure 9-11.) Once you have applied this feature to a series of paragraphs using the procedure above, you can adjust the level of each paragraph as follows:
Convert a Simple Bulleted or Numbered List to an Outline
You can convert a simple bulleted or numbered list (created using the Bulleted or Numbered tab or the Bullets or Numbering toolbar button) to an outline-numbered list by demoting some of the paragraphs in the list. When you do this, Word will apply default bullet characters or numbering to the lower outline levels. If you want to choose the style of all levels, you must create or modify the outline-numbered list using the Outline Numbered tab of the Bullets And Numbering dialog box, as explained in this section.
The outline-numbered list feature is convenient for permanently formatting any amount of document text as an attractive outline. In contrast, Outline view allows you to temporarily view an entire document in outline form so that you can quickly organize the text.