Stationery Template Layouts

< Day Day Up >

I've found many people creating stationery layouts and struggling with them. I've decided to share this information with you because it's not that difficult to do.

I'm assuming you know how to set up page margins and other simpler tasks.

Letterhead

Just about anyone can create a letterhead template. But can you make the second page work properly for you? Most people have pre-printed stationery with their letterhead/logo printed on it and then blank paper for second and subsequent pages. It's so easy to set this up-you won't believe it.

Tip 31: Create a Letterhead Template

Start with a blank document.

Measure the print area of your stationery, both the letterhead and the blank sheets.
Set your page margins to work for your BLANK stationery-not your letterhead.
Hit Ctrl+Enter to insert a page break.
Hit File Page → Setup, Layout tab. Choose Different First Page.
Hit Ctrl+Home to go to the top of your document, then View → Header and Footer.
Hit Enter until the 'At' line in the status bar places your cursor about ¼-inch above the location where you want your text to begin on your letterhead.
Hit the Show Next button on the Header/Footer toolbar. Hit Enter again as many times as necessary until the status bar reads ¼-inch above the measurement where you want your text to begin on the second page.
Close the Header/Footer toolbar.
Delete the page break you created. Save your file as a template in the default location.
Set the document to print the first and subsequent pages to the appropriate printer trays (File Page Setup → Paper Source).
Save the template again and close it.
To use it, hit File → New.

Yes, there is hope for lawyers, accountants and others who have partner names or other information running down the side of their letterhead. Set the letterhead page as described above. Add the following steps in front of Step 6, above.

6a. To keep the first page from printing on top of the left-hand column (or right-hand-adjust as necessary), yet still allow the second page to print without that large margin, we have to fake-out Word.

6b. While in the header, draw a rectangle sized as tall as your paper, and place it in the approximate position of the pre-printed column area. Format the drawn object to wrap text. Remove any border from the rectangle and, of course, make it white or use No Fill.

Envelopes

The main problem people have with envelopes is setting them to print to the proper printer tray. I've described how to create envelope templates in Features I Could Live Without on page 5-1, so I won't repeat myself.

Business Cards

If you're using Avery or some other pre-packaged business cards, you'll be like most people and have a problem placing your graphics on them. So don't.

Tip 32: Create a Business Card Template

These instructions work for labels, nametags or anything in a label format with a graphic on it.

Start with a business card layout by choosing Tools → Envelopes and Labels.
Choose the Labels tab, then Options and pick your product from the list.
When you're done with that, hit the New Document button. This should give you a 10-card business card layout.
For best results, work only in the first business card. If necessary, split the cell into two columns or into two rows. Be careful not to offset any of the business card layout.
Place your graphic as In Line with Text, preferably in its own cell within the single business card layout.
Place the text as desired.
Copy this one business card and paste it within the others.
Create one row of business cards.
Copy it and paste until you have five rows.

< Day Day Up >