In addition to working with standard PDF files on individual computers, Acrobat offers some very useful e-mail, web, and eBook capabilities. PDF documents can be created and immediately sent across the Web and can even be created over the Web. Collaborative publishing can occur in real or delayed time, across intranets and the Internet; standard PDFs can be reformatted into eBook documents and used on a variety of devices.
We are really just starting to think about and use documents in a variety of non-traditional ways, making it easier and more flexible for us to work and communicate. And the flexible cross-platform and page-based nature of Acrobat technology and PDF documents makes them excellent vehicles for exploring and expanding ways in which we can use documents.
PDF documents are designed to be sent over the Internet. PDFs are what we call Internet-safe ”that is, they are designed to be sent across the Internet without being all bundled up. There are several ways to accomplish this.
Most Microsoft applications (at least the more recent versions) support the one-step creating and sending of a PDF file as an e-mail attachment. See the section Creating One-Button PDFs with PDFMaker in Chapter 4, Creating the PDF You Want, for easy instructions.
You can, of course, just attach a PDF file to any e-mail message as an attachment, from within your e-mail application. Creating a standard e-mail attachment allows you to wrap your PDF in a protective archive if needed ( the sidebar on corrupted PDFs).
However, if you are already working in Acrobat and would like to e-mail the current PDF file, you can simply use Acrobat s built-in e-mail capability:
Complete and save any additions and/or changes you may have made to your Acrobat document.
Although PDF files are by their very nature Internet-safe, sometimes even PDF documents can be damaged or corrupted when they are sent across the Internet. This most commonly occurs when they pass through some abusive corporate heavy-duty security firewalls. If this happens, prior to attaching the PDF you can encase or archive your PDF in a protective sheath using one of the common lossless compression/protection applications such as WinZip (more common on Windows) or StuffIt (more common on Mac). This lossless compression will not harm your PDF file. If you zip your PDF, it will take on a new extension, .zip , while stuffed archives will become .sit files. Be sure the person who is receiving your file has the unzip and/or unstuff applications (and versions) needed to open the compressed archive.
In Acrobat, either choose File > Email or click the Email button from the Tool palette. This will automatically launch your default e-mail application, open up a new e-mail document, and attach your PDF file to the e-mail.
Address the e-mail, type in a message, and send it.
The name of the PDF document is automatically inserted as the subject of the e-mail, further streamlining the process, but you can change that if you like.