Keeping a Calendar

Now that you've had a brief look at the Calendar, let's enter some data and see how it interacts with other Outlook modules. Outlook integrates Calendar data with other Outlook components , so making a change in one module affects the display in other modules. You can make a calendar entry by following these steps:

1. Click the Calendar shortcut on the Outlook Bar. As shown back in Figure 14.4, the day is divided into half-hour segments. (Later, you'll learn how to control the segment length.) Click on the 12:00 p.m. bar. The entire half- hour segment turns blue. Type " Lunch at the SalaDeli with Karen Sandusky" and press Enter.

2. In the Calendar window in the upper-right corner, click on the day on either side of the current day. Notice that today's date is boldfaced. That means that an appointment has been entered. Click the current date again.

3. This is a business lunch, so a half hour probably isn't enough time. While you're here, hover the mouse pointer over the appointment. If the text is too long to display in full, hovering the mouse pointer over the item will display the full text as a popup ToolTip. To extend the time of this appointment, point to the bottom of the segment (it's outlined in blue). The cursor changes to a double-headed vertical arrow. Drag the bottom of the box down until two segments are filled (the time between 12:00 and 1:00) to allocate a full hour.

4. Click the Outlook Today icon. Your screen should be similar to the one shown in Figure 14.7. If you have already used Outlook, you may have additional entries displayed.

   Figure 14.7. The Outlook Today screen after you've added appointments and tasks .