Setting Replication Preferences

You can control the replication process by specifying what type of files you want to receive, how old the files can be, and the priority of the database replication. All this is controlled under Replication Settings. There are three ways to open the Replication Settings dialog box for the database you have open or selected:

  • Choose File, Replication, Settings from the menu.

  • Right-click the bookmark and select Replication, Settings from the shortcut menu.

  • Click the Replication Settings button on the Database Properties box.

The Replication Settings dialog box has five pages of settingsBasics, Space Savers, Send, Other, and Advanced. You click the appropriate tab to change pages.

On the Basics page, you enable a replication schedule, decide how much of the database you want replicated, and select a preferred server for replication. The purpose of the options on the Space Savers page is to limit the amount of space the replica takes up on your hard disk. The Send page includes options about what types of items you want to send when replicating with the server. On the Other page, you can disable replication temporarily, specify the priority of the replication, and enter the CD-ROM publishing date. The Advanced page has options to control server-to-server replication, which is beyond the scope of our discussion. Table B.1 quickly summarizes the important features of the dialog box that you might need to use.

Check with your Domino administrator before you begin changing replication settings or try to create a mail replica. The administrator may have set that up for you when your Notes client was installed. If not, the administrator may want to walk you through the steps or do it for you.

If you work with local replica databases, be sure to take advantage of streaming replication. In Replication Settings, under Basics, in the Receive documents from server field, choose Smallest First. This will enable you to start reading your earliest incoming documents while the later, larger ones are still being replicated to your computer.

Table B.1. Important Replication Settings Options

When You Need To

Set This Option (On This Page)


Delete documents on your replica without deleting them on the server copy

Do not send deletions made in this replica to other replicas (Send page)

Setting this property will allow you to delete messages from the local copy of a database without deleting them from the server's copy of the database. The purpose is to keep the local copy from eating up too much disk space.

Eliminate documents created before a certain date

Only replicate incoming documents saved or modified after (Other page)

Specify the beginning date. The purpose is to keep the local copy of the database small.

Limit the number of large attachments or memos you receive

Receive partial summary only and limit attachment size (Basics page)

Only receive the beginning of the mail memo (To, From, Subject) or specify how much of the document and attachments you receive. The purpose is to keep replication times short. You can always retrieve the remainder of any document when you need it.

Remove old documents

Remove documents not modified in the last [specified number] days (Space Savers page)

Enter how old (in days) a document is when it's dropped from your replica.

Receive only part

Replicate a subset of documents (Space Savers page)

Check this item and then select the views and folders you want to replicate on the database (hold down Ctrl to click more than one).

Stop replication

Temporarily disable replication (Other page)

If you are stopping replication because of a problem with the database, call your system administrator for assistance.

Sams Teach Yourself Lotus Notes 7 in 10 Minutes
Sams Teach Yourself Lotus Notes 7 in 10 Minutes
Year: 2003
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