Viewing Resource Graphs


The Graphs button on the Assign Resources dialog provides you access to graphical reports about the selected resources work on the project. There are three different graphs to choose: Work, Assignment Work, and Remaining Availability. We will cover only the latter two graphs because the Assignment Work graph provides all the same data as the Work graph, but with extra information such as a line that represents the availability of the resource. These graphs are great because they give you access to graphical information about the workload of the selected resource even before you assign it to the selected task. This way, you can avoid overallocations before they even start.

Using Assignment Work Graphs

graphics/one_icon.jpg Select a task.

graphics/two_icon.jpg Click Tools, Assign Resources.

graphics/three_icon.jpg From the Assign Resources dialog, select the resource for which you want to see graphs.

graphics/four_icon.jpg Click the Graphs button.

graphics/five_icon.jpg Make sure the Select Graph drop-down list is set to Assignment Work.

graphics/six_icon.jpg Purple sections of the graph represent the hours assigned to the selected resource for the currently selected task(s).

graphics/seven_icon.jpg Blue sections represent work assigned to all the other tasks in the project assigned to the selected resource.

graphics/eight_icon.jpg The black line shows the number of hours of availability for the resource. This represents what a 100% assignment would be for the given time period.

graphics/nine_icon.jpg Any bar that goes over the black line shows an overallocation . This means that you will need to either move some tasks, reduce the work on the tasks, or get the resource to work overtime.

graphics/ten_icon.jpg The table shown here lists the breakdown of selected task work, other task work, and availability that correspond to the graph bars.


Using Remaining Availability Graphs

graphics/one_icon.jpg Select a task and click Tools, Assign Resources.

graphics/two_icon.jpg Select two or more resources and Click the Graphs button on the Assign Resource dialog.

graphics/three_icon.jpg Select Remaining Availability from the Select Graph drop-down list.

graphics/four_icon.jpg Brian's remaining availability of 4 hours is represented here by a blue line.

graphics/five_icon.jpg Steve's remaining availability of 8 hours for the same time period is shown in purple.


For Your Information

Hiding Resource Information in the Graphs Dialog

Each resource name in the Graphs dialog has a check box next to it. When working with graphs in which you've selected many resources, reading the graph can be confusing. Unchecking some of the resources hides their graph information from the graph, making it easier to read and find specific information. You can then add resources back in to see the effect on the graph.

Show Me. Microsoft Office Project 2003
Show Me Microsoft Office Project 2003
ISBN: 0789730693
EAN: 2147483647
Year: 2003
Pages: 204 © 2008-2017.
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