Tracking Changes in a Presentation


Once you send your presentation out for review, reviewers edit it using the markup feature so that you can see what they've changed.

After you receive the edited presentations back from reviewers, you have the ability to compare the various versions of the presentation and merge all of the revisions and comments into the original presentation.

When you compare and merge presentations, PowerPoint shows the differences between them as markups. You can accept and reject one or all markups or revisions. The Markup command on the View menu allows you to track changes made to your presentation by using call-outs within the presentation. These call-outs show changes in detail without obscuring the presentation or affecting its layout. They also give you a more visible and comprehensive view of the changes that have been made.

Each change made in PowerPoint is marked with a call-out box that contains the reviewer's name / initials , the date (on comments only), and the details of the actual comment or change. PowerPoint uses a different color call-out box for each reviewer, so you can quickly identify who made the change.

You can use the Reviewing toolbar to track, accept, and reject revisions. The Reviewing toolbar gives you a variety of views and options when reviewing presentations. The table on the right lists the Reviewing toolbar buttons and a brief description of each.

As you review the comments and changes, you can accept or reject them one at a time or all at once. When you accept a change, PowerPoint deletes the text or inserts it into the presentation, as appropriate. When you reject a change, PowerPoint restores the original text.

When you are comparing and merging changes, you can also open the Revisions task pane to easily identify the changes a reviewer has made to a presentation. You can see a list of the changes made by a given reviewer or get a graphical representation of the changes via the Gallery tab. A list menu makes it simple to apply or unapply changes that the reviewer has made.

Reviewing Toolbar

Button Name





Allows you to track changes made to your presentation by using call outs within the presentation.



Allows you to view changes by specific reviewers or all reviewers.

Previous Item


Allows you to move to the previous comment or tracked change.

Next Item


Allows you to move to the next comment or tracked change.



Allows you to apply a change in a presentation, all changes to a slide, or all changes to the presentation.



Allows you to unapply a change in a presentation, all changes to a slide, or all changes to the presentation.

Insert Comment


Allows you to insert a comment into a presentation.

Edit Comment


Allows you to edit a comment within a presentation.

Delete Comment/Marker


Allows you to delete a comment or marker within a presentation or to delete all comments or markers in a presentation.

Revisions Pane


Allows you to show or hide the Revisions Pane.

Show Me Microsoft Office PowerPoint 2003
Show Me Microsoft Office PowerPoint 2003 (Show Me Series)
ISBN: 078973009X
EAN: 2147483647
Year: 2002
Pages: 271 © 2008-2017.
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