Entering Records into the Data Source

In this third phase, you enter the records in your data source. Luckily, you have to do this only oncein the future, you can use the same data source with other main documents.

1. The blank Data Form that appeared at the end of the previous section contains text boxes for all the fields that you defined for your data source.

2. Enter the information for the first person in your mailing list, using the Tab key to move from field to field.

3. Click the Add New button to add the next record (see Figure 10.4).

   Figure 10.4. Add your records one by one to your data source.

   

   

   Be careful not to click the OK button at this point. If you do, Word assumes you are finished entering records and closes the Data Form. If this happens, click the Edit Data Source button at the far-right end of the Mail Merge toolbar to redisplay the Data Form.

   
   

4. Word clears the Data Form to let you enter record 2. Continue entering records.

5. The Record arrows let you move forward and back in your data source so that you can review and revise records you've already entered.

6. When you've finished entering all the records, click the OK button.

Your main document appears onscreen. Continue with the next section.