Using the Book s CD-ROM


CD Content

The CD-ROM included with this book contains all the practice files you ll use as you work through the exercises in this book. By using practice files, you won t waste time creating sample content with which to experiment ”instead, you can jump right in and concentrate on learning how to use The Microsoft Office System 2003.

What s on the CD-ROM?

In addition to the practice files, the CD-ROM contains some exciting resources that will really enhance your ability to get the most out of using this book and The Microsoft Office System, including the following:

  • Microsoft Office System 2003 Step by Step in e-book format.

  • Insider s Guide to Microsoft Office OneNote 2003 in e-book format.

  • Microsoft Office System Quick Reference in e-book format.

  • Introducing the Tablet PC in e-book format.

  • Microsoft Computer Dictionary, Fifth Edition in e-book format.

  • 25 business-oriented templates for use with programs in The Microsoft Office System.

  • 100 pieces of clip art.

    Important  

    The CD-ROM for this book does not contain The Microsoft Office System 2003 software. You should purchase and install that program before using this book.

Minimum System Requirements

To use this book, you will need:

  • Computer/Processor

    Computer with a Pentium 133- megahertz (MHz) or higher processor

  • Memory

    64 MB of RAM (128 MB recommended) plus an additional 8 MB of RAM for each program in The Microsoft Office System (such as Word) running simultaneously

  • Hard Disk

    • 245 MB of available hard disk space with 115 MB on the hard disk where the operating system is installed

    • An additional 32 MB of hard disk space is required for installing the practice files.

    Hard disk requirements will vary depending on configuration; custom installation choices may require more or less hard disk space

  • Operating System

    Microsoft Windows 2000 with Service Pack 3 (SP3) or Microsoft Windows XP or later

  • Drive

    CD-ROM drive

  • Display

    Super VGA (800 — 600) or higher-resolution monitor with 256 colors

  • Peripherals

    Microsoft Mouse, Microsoft IntelliMouse, or compatible pointing device

  • Software

    Microsoft Office Word 2003, Microsoft Office Excel 2003, Microsoft Office Access 2003, Microsoft Office PowerPoint 2003, Microsoft Office Outlook 2003, Microsoft Office FrontPage 2003, Microsoft Office Publisher 2003, Microsoft Office OneNote 2003, Microsoft Office InfoPath 2003, and Microsoft Internet Explorer 5 or later

    Important  

    In order to complete some of the Access exercises in this book, you will need to install the Jet 4.0 Service Pack 7, which you can obtain from the Windows Update Web site at windowsupdate.microsoft.com .

Installing the Practice Files

You need to install the practice files on your hard disk before you can open them in Outlook for use in the chapters exercises. Follow these steps to copy the CD s files to your computer:

  1. Insert the CD-ROM into the CD-ROM drive of your computer.

    The Step by Step Companion CD End User License Agreement appears. Follow the on-screen directions. It is necessary to accept the terms of the license agreement in order to use the practice files. After you accept the license agreement, a menu screen appears.

    Important  

    If the menu screen does not appear, start Windows Explorer. In the left pane, locate the icon for your CD-ROM drive and click this icon. In the right pane, double-click the StartCD executable file.

  2. Click Install Practice Files .

  3. Click Next on the first screen, and then click Yes to accept the license agreement on the next screen.

  4. If you want to install the practice files to a location other than the default folder(  My Documents\Microsoft Press\Office 2003 SBS ), click the Browse button, select the new drive and path , and then click OK .

  5. Click Next on the Choose Destination Location screen, click Next on the Select Features screen, and then click Next on the Start Copying Files screen to install the selected practice files.

  6. After the practice files have been installed, click Finish .

    Within the installation folder are subfolders for each chapter in the book.

  7. Close the Step by Step Companion CD window, remove the CD-ROM from the CD-ROM drive, and return it to the envelope inside the book.

Opening the Practice Data Files in Outlook

Chapters 17 through 21 each have an accompanying Outlook data file containing the practice files pertinent to that chapter. You need to open the chapter s data file in Outlook before you can use the practice files. Follow these steps prior to beginning each chapter:

  1. Start Outlook.

  2. On the File menu, point to Open , and then click Outlook Data File .

    The Open Outlook Data File dialog box appears.

  3. On the Places bar, click  My Documents .

  4. In the folder list, double-click Microsoft Press, Office 2003 SBS , and then the appropriate chapter folder and subfolder (if applicable ).

    Tip  

    See Using the Practice Files, below, for the list of chapter folders, subfolders, and practice files.

  5. Click the Outlook data file, and then click OK .

    The data file opens in Outlook and is visible at the bottom of the Navigation Pane.

Using the Practice Files

Each exercise is preceded by a paragraph or paragraphs that list the files needed for that exercise and explains any file preparation you need to take care of before you start working through the exercise, as shown here:

BE SURE TO start Word before beginning this exercise.

USE the TrackChange document in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\Office 2003 S BS\Collaborating\Tracking folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

OPEN the TrackChange document.

Usually you will be instructed to open the practice files from within the application in which you are working. However, you can also access the files directly from Windows by clicking the Start menu items indicated. Locate the file in the chapter subfolder and then double-click the file to open it.

The following table lists each chapter s practice files.

Chapter

Folder

Subfolder

Files

Chapter 1: Working with Documents

WorkingDoc

OpeningDoc

DecidingView

ExistDoc

OpenDoc

ViewDoc

Chapter 2: Editingand Proofreading Documents

EditingProof

EditingDoc

UsingShort

FindingWord

UsingOutline

FindingText

CheckingSpell

EditDoc

EntryAuto

Thesaurus

OutlineText

ReplaceText

SpellCheck

Chapter 3: Changing the Appearance of Text

ChangingText

ChangingChar

ChangingPara

CreatingList

AutoFormatting

ChangingStyle

FormatText

FormatPara

CreateList

FormatAuto

FormatStyle

Chapter 4: Presenting Information in Tables and Columns

PresentingInfo

PresentingTable

FormattingTable

WorkingData

PresentingColumn

CreateTable

FormatTable

DataTable

InsertTable

CreateColumn

Chapter 5: Setting up a Workbook

SettingUpWorkbook

 

Easier

DataRead

AddPicture

Chapter 6: Performing Calculations on Data

PerformingCalculations

 

NameRange

Formula

FindErrors

Chapter 7:Changing Document Appearance

ChangingDocAppearance

 

Formats

CreateNew

EasyRead

Conditional

Follow

Margins

Chapter 8: Focusing on Specific Data Using Filters

UsingFilters

 

Filter

Calculations

Validate

Chapter 9: Creating a New Database

CreateNew

CheckDB

Refine

Manipulate

Contacts

GardenCo

GardenCo

Chapter 10: Simplifying Data Entry with Forms

Forms

FormByWiz

Properties

Layout

Controls

Events

AutoForm

Subform

GardenCo

GardenCo

tgc_bkgrnd

GardenCo

GardenCo

tgc_logo2

GardenCo

AftUpdate

GardenCo

GardenCo

Chapter 11: Locating Specific Information

Queries

Sort

FilterDS

FilterForm

AdvFilter

QueryDes

QueryWiz

Aggregate

GardenCo

GardenCo

GardenCo

GardenCo

GardenCo

GardenCo

GardenCo

Chapter 12: Keeping Your Information Accurate

Accurate

FieldSize

InputMask

ValRules

Lookup

QueryUp

QueryDel

FieldTest

FieldTest

FieldTest

FieldTest

GardenCo

GardenCo

Chapter 13: Creating Presentations

CreatingPresent

Opening

Viewing

OpenSave

ViewPres

Chapter 14: Working with Slides

WorkingSlide

EnteringText

Changing

Inserting

Rearranging

EnteringNotes

EnterText

ChangeLayout

InsertSlide

SlideInsert

OrderSlides

EnterNotes

Chapter 15: Working with Slide Text

WorkingText

Adding

Aligning

Finding

Correcting

Spelling

Choosing

AddText

AlignText

ReplaceText

CorrectText

SpellCheck

Thesaurus

Chapter 16: Setting Up and Delivering Slide Shows

SettingShow

TakingPresent

DeliveringShow

CreatingCustom

AddingTiming

BroadcastingPresent

RoadPres

DeliverShow

CustomShow

AddTimings

Broadcast

Chapter 17: Working with Outlook

Working

Attach

SBSWorking

Attachment

Chapter 18: Managing E-Mail Messages

Managing

 

SBSManaging

Chapter 19: Finding and OrganizingE-Mail Messages

Organizing

 

SBSOrganizing

Chapter 20: Managing Your Calendar

Calendar

 

SBSCalendar

Chapter 21: Scheduling and Managing Meetings

Meetings

 

SBSMeetings

Chapter 22: Understanding How FrontPage Works

Understanding

 

GardenCo

Chapter 23: Creating a Web Site to Promote Yourself or Your Company

CreateWeb

InsertText

InsertExist

FormatText

InsertHype

Preview

GardenCo

GardenCo

PR2

Classes

GardenCo

GardenCo

PR1

GardenCo

Chapter 24: Presenting Information in Lists and Tables

ListsTables

CreateList

CreateTable

TableText

TableStruct

FormatTable

TableInTable

GardenCo

GardenCo

GardenCo

GardenCo

GardenCo

GardenCo

Chapter 25: Enhancing Your Web Site with Graphics

Pictures

AddPicture

CropPicture

Thumbnail

PhotoGallery

GardenCo

GardenView

pictures

plant1 - plant12

Chapter 26: Creating and Printing Publications

Creating

 

Gardenco

SalePostcard

PrintDoc

PrintDoc2

Chapter 27: Creating Web Sites and E-mail Messages

Email

 

RoseCare

Daisies

TGC-NL2

TGC-Web

Chapter 28: Taking Notes

Notes

 

Gardenco

Chapter 29: Working with Notes

Mini

 

Flower and Garden Show

Action Items

Chapter 30: Recording and Viewing Information

InfoForms

 

TimeCard

AssetList

PhoneList

Fleet

TimeCard2

Chapter 31: Collecting and Storing Information

Design

 

CustRequest

Chapter 32: Working in a Document Workspace

Document

 

TGCMktgPlan

Chapter 33: Teaming Up in a Meeting Workspace

Meeting

 

ReleaseSched

PressRelease

MeetingNotes

RevisedRelease

Uninstalling the Practice Files

After you finish working through this book, you should uninstall the practice files to free up hard disk space.

  1. On the Windows taskbar, click the Start button, and then click Control Panel .

  2. In Control Panel, click Add or Remove Programs .

  3. In the list of installed programs, click Microsoft Office System 2003 Step By Step , and then click the Remove or Change/Remove button.

  4. In the Uninstall dialog box, click OK .

  5. After the files are uninstalled , click Finish , and then close the Add or Remove Programs window and Control Panel.

    Important  

    If you need additional help installing or uninstalling the practice files, please see Getting Help earlier in this book. Microsoft Product Support Services does not provide support for this book or its CD-ROM.




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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