Using the Book s CD-ROM

CD Content

The CD-ROM included with this book contains all the practice files you ll use as you work through the exercises in this book. By using practice files, you won t waste time creating sample content with which to experiment ”instead, you can jump right in and concentrate on learning how to use The Microsoft Office System 2003.

What s on the CD-ROM?

In addition to the practice files, the CD-ROM contains some exciting resources that will really enhance your ability to get the most out of using this book and The Microsoft Office System, including the following:

• Microsoft Office System 2003 Step by Step in e-book format.

• Insider s Guide to Microsoft Office OneNote 2003 in e-book format.

• Microsoft Office System Quick Reference in e-book format.

• Introducing the Tablet PC in e-book format.

• Microsoft Computer Dictionary, Fifth Edition in e-book format.

• 25 business-oriented templates for use with programs in The Microsoft Office System.

• 100 pieces of clip art.

  Important  

  The CD-ROM for this book does not contain The Microsoft Office System 2003 software. You should purchase and install that program before using this book.

Minimum System Requirements

To use this book, you will need:

• Computer/Processor

  Computer with a Pentium 133- megahertz (MHz) or higher processor

• Memory

  64 MB of RAM (128 MB recommended) plus an additional 8 MB of RAM for each program in The Microsoft Office System (such as Word) running simultaneously

• Hard Disk

  • 245 MB of available hard disk space with 115 MB on the hard disk where the operating system is installed

  • An additional 32 MB of hard disk space is required for installing the practice files.

  Hard disk requirements will vary depending on configuration; custom installation choices may require more or less hard disk space

• Operating System

  Microsoft Windows 2000 with Service Pack 3 (SP3) or Microsoft Windows XP or later

• Drive

  CD-ROM drive

• Display

  Super VGA (800 — 600) or higher-resolution monitor with 256 colors

• Peripherals

  Microsoft Mouse, Microsoft IntelliMouse, or compatible pointing device

• Software

  Microsoft Office Word 2003, Microsoft Office Excel 2003, Microsoft Office Access 2003, Microsoft Office PowerPoint 2003, Microsoft Office Outlook 2003, Microsoft Office FrontPage 2003, Microsoft Office Publisher 2003, Microsoft Office OneNote 2003, Microsoft Office InfoPath 2003, and Microsoft Internet Explorer 5 or later

  Important  

  In order to complete some of the Access exercises in this book, you will need to install the Jet 4.0 Service Pack 7, which you can obtain from the Windows Update Web site at windowsupdate.microsoft.com .

Installing the Practice Files

You need to install the practice files on your hard disk before you can open them in Outlook for use in the chapters exercises. Follow these steps to copy the CD s files to your computer:

1. Insert the CD-ROM into the CD-ROM drive of your computer.

   The Step by Step Companion CD End User License Agreement appears. Follow the on-screen directions. It is necessary to accept the terms of the license agreement in order to use the practice files. After you accept the license agreement, a menu screen appears.

   Important  

   If the menu screen does not appear, start Windows Explorer. In the left pane, locate the icon for your CD-ROM drive and click this icon. In the right pane, double-click the StartCD executable file.

2. Click Install Practice Files .

3. Click Next on the first screen, and then click Yes to accept the license agreement on the next screen.

4. If you want to install the practice files to a location other than the default folder(  My Documents\Microsoft Press\Office 2003 SBS ), click the Browse button, select the new drive and path , and then click OK .

5. Click Next on the Choose Destination Location screen, click Next on the Select Features screen, and then click Next on the Start Copying Files screen to install the selected practice files.

6. After the practice files have been installed, click Finish .

   Within the installation folder are subfolders for each chapter in the book.

7. Close the Step by Step Companion CD window, remove the CD-ROM from the CD-ROM drive, and return it to the envelope inside the book.

Opening the Practice Data Files in Outlook

Chapters 17 through 21 each have an accompanying Outlook data file containing the practice files pertinent to that chapter. You need to open the chapter s data file in Outlook before you can use the practice files. Follow these steps prior to beginning each chapter:

1. Start Outlook.

2. On the File menu, point to Open , and then click Outlook Data File .

   The Open Outlook Data File dialog box appears.

3. On the Places bar, click  My Documents .

4. In the folder list, double-click Microsoft Press, Office 2003 SBS , and then the appropriate chapter folder and subfolder (if applicable ).

   Tip  

   See Using the Practice Files, below, for the list of chapter folders, subfolders, and practice files.

5. Click the Outlook data file, and then click OK .

   The data file opens in Outlook and is visible at the bottom of the Navigation Pane.

Using the Practice Files

Each exercise is preceded by a paragraph or paragraphs that list the files needed for that exercise and explains any file preparation you need to take care of before you start working through the exercise, as shown here:

BE SURE TO start Word before beginning this exercise.

USE the TrackChange document in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\Office 2003 S BS\Collaborating\Tracking folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

OPEN the TrackChange document.

Usually you will be instructed to open the practice files from within the application in which you are working. However, you can also access the files directly from Windows by clicking the Start menu items indicated. Locate the file in the chapter subfolder and then double-click the file to open it.

The following table lists each chapter s practice files.

Chapter	Folder	Subfolder	Files
Chapter 1: Working with Documents	WorkingDoc	OpeningDoc DecidingView	ExistDoc OpenDoc ViewDoc
Chapter 2: Editingand Proofreading Documents	EditingProof	EditingDoc UsingShort FindingWord UsingOutline FindingText CheckingSpell	EditDoc EntryAuto Thesaurus OutlineText ReplaceText SpellCheck
Chapter 3: Changing the Appearance of Text	ChangingText	ChangingChar ChangingPara CreatingList AutoFormatting ChangingStyle	FormatText FormatPara CreateList FormatAuto FormatStyle
Chapter 4: Presenting Information in Tables and Columns	PresentingInfo	PresentingTable FormattingTable WorkingData PresentingColumn	CreateTable FormatTable DataTable InsertTable CreateColumn
Chapter 5: Setting up a Workbook	SettingUpWorkbook		Easier DataRead AddPicture
Chapter 6: Performing Calculations on Data	PerformingCalculations		NameRange Formula FindErrors
Chapter 7:Changing Document Appearance	ChangingDocAppearance		Formats CreateNew EasyRead Conditional Follow Margins
Chapter 8: Focusing on Specific Data Using Filters	UsingFilters		Filter Calculations Validate
Chapter 9: Creating a New Database	CreateNew	CheckDB Refine Manipulate	Contacts GardenCo GardenCo
Chapter 10: Simplifying Data Entry with Forms	Forms	FormByWiz Properties Layout Controls Events AutoForm Subform	GardenCo GardenCo tgc_bkgrnd GardenCo GardenCo tgc_logo2 GardenCo AftUpdate GardenCo GardenCo
Chapter 11: Locating Specific Information	Queries	Sort FilterDS FilterForm AdvFilter QueryDes QueryWiz Aggregate	GardenCo GardenCo GardenCo GardenCo GardenCo GardenCo GardenCo
Chapter 12: Keeping Your Information Accurate	Accurate	FieldSize InputMask ValRules Lookup QueryUp QueryDel	FieldTest FieldTest FieldTest FieldTest GardenCo GardenCo
Chapter 13: Creating Presentations	CreatingPresent	Opening Viewing	OpenSave ViewPres
Chapter 14: Working with Slides	WorkingSlide	EnteringText Changing Inserting Rearranging EnteringNotes	EnterText ChangeLayout InsertSlide SlideInsert OrderSlides EnterNotes
Chapter 15: Working with Slide Text	WorkingText	Adding Aligning Finding Correcting Spelling Choosing	AddText AlignText ReplaceText CorrectText SpellCheck Thesaurus
Chapter 16: Setting Up and Delivering Slide Shows	SettingShow	TakingPresent DeliveringShow CreatingCustom AddingTiming BroadcastingPresent	RoadPres DeliverShow CustomShow AddTimings Broadcast
Chapter 17: Working with Outlook	Working	Attach	SBSWorking Attachment
Chapter 18: Managing E-Mail Messages	Managing		SBSManaging
Chapter 19: Finding and OrganizingE-Mail Messages	Organizing		SBSOrganizing
Chapter 20: Managing Your Calendar	Calendar		SBSCalendar
Chapter 21: Scheduling and Managing Meetings	Meetings		SBSMeetings
Chapter 22: Understanding How FrontPage Works	Understanding		GardenCo
Chapter 23: Creating a Web Site to Promote Yourself or Your Company	CreateWeb	InsertText InsertExist FormatText InsertHype Preview	GardenCo GardenCo PR2 Classes GardenCo GardenCo PR1 GardenCo
Chapter 24: Presenting Information in Lists and Tables	ListsTables	CreateList CreateTable TableText TableStruct FormatTable TableInTable	GardenCo GardenCo GardenCo GardenCo GardenCo GardenCo
Chapter 25: Enhancing Your Web Site with Graphics	Pictures	AddPicture CropPicture Thumbnail PhotoGallery	GardenCo GardenView pictures plant1 - plant12
Chapter 26: Creating and Printing Publications	Creating		Gardenco SalePostcard PrintDoc PrintDoc2
Chapter 27: Creating Web Sites and E-mail Messages	Email		RoseCare Daisies TGC-NL2 TGC-Web
Chapter 28: Taking Notes	Notes		Gardenco
Chapter 29: Working with Notes	Mini		Flower and Garden Show Action Items
Chapter 30: Recording and Viewing Information	InfoForms		TimeCard AssetList PhoneList Fleet TimeCard2
Chapter 31: Collecting and Storing Information	Design		CustRequest
Chapter 32: Working in a Document Workspace	Document		TGCMktgPlan
Chapter 33: Teaming Up in a Meeting Workspace	Meeting		ReleaseSched PressRelease MeetingNotes RevisedRelease

Uninstalling the Practice Files

After you finish working through this book, you should uninstall the practice files to free up hard disk space.

1. On the Windows taskbar, click the Start button, and then click Control Panel .

2. In Control Panel, click Add or Remove Programs .

3. In the list of installed programs, click Microsoft Office System 2003 Step By Step , and then click the Remove or Change/Remove button.

4. In the Uninstall dialog box, click OK .

5. After the files are uninstalled , click Finish , and then close the Add or Remove Programs window and Control Panel.

   Important  

   If you need additional help installing or uninstalling the practice files, please see Getting Help earlier in this book. Microsoft Product Support Services does not provide support for this book or its CD-ROM.