Sending Notes in E-mail

It s often helpful to share your notes with others ”for example, when a co-worker is unable to attend a meeting, or when you are collaborating on a project. With OneNote and Outlook, you can easily send your notes through e-mail.

In this exercise, you will send the notes you ve collected while doing research for a seminar to your co-presenter.

USE the Flower and Garden Show notebook in the practice file folder for this topic. This practice file is located in the  My Documents\Microsoft Press\Office 2003 SBS\Mini folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

BE SURE TO start OneNote before beginning this exercise.

OPEN the Flower and Garden Show notebook.

1. Click the Flower and Garden Show section tab.

2. Click the tab for Seminar Prep twice.

   Both pages of the group are selected.

3. Hold down the [CONTROL] key, and click the tab for Exhibition .

   All pages of the section are selected.

4. On the Standard toolbar, click the E-mail button .

   OneNote displays an e-mail message header at the top of the window.

   

5. In the To box, type [e-mail] .

   Tip  

   You can also select addresses from your Outlook Contacts instead of typing the address. Simply click the To, Cc, or Bcc button in the e-mail header to open the Select Names dialog box.

6. In the Cc box, type your e-mail address.

7. Select the text in the Subject box, and type Flower and Garden Show notes .

8. In the Introduction box, type Current status ” please review .

   

9. On the E-mail toolbar, click the Send a Copy button.

   OneNote sends the message and closes the message header.

   Tip  

   To cancel a message before you ve sent it, on the toolbar, click the E-mail button again to close the message header.

10. Open Microsoft Outlook, and check for new messages.

    The e-mail message you sent from OneNote arrives. The pages you selected are the content of the message; scroll down the message to see that each page is displayed in succession. The notes are also contained in an attachment to the message called Exhibition.one .

CLOSE OneNote.