Auto-approval

Depending on your corporate processes and business needs, the CMS default workflow may not be suitable for your environment. The standard CMS three-step workflow approval process can be reduced if required.

The workflow process stages can be bypassed for example, if you determine that for a particular site there is no requirement for content editing and/or moderation. This functionality is called auto-approval. It can be achieved by not assigning the workflow roles to a channel, as follows:

• If a channel doesn't have a moderator assigned to it, then an editor's approval will approve the pages for publishing.

• If a channel doesn't have either an editor or a moderator assigned to it, the content author will be able to submit pages live to the Web site.

Another way of reducing the workflow is by combining the workflow roles for the users. If a user with moderator rights also has editing rights, all page content and properties they save and submit are automatically approved. For example, if the user who is creating pages either has administrative permissions on a channel or has multiple publishing roles, such as author, editor, and moderator, the workflow will be significantly reduced because they can create and approve their own content in order to publish it.

NOTE: The publishing workflow can also be extended or otherwise customized by the developers. This will be discussed in Chapter 31.