Personalization in SharePoint Server 2007

SharePoint Server 2007 includes a wealth of personalization features to help you to effectively bridge the gap between the users throughout your organization and the content throughout your SharePoint sites. Underpinning user personalization in SharePoint are two key features: user profiles and My Sites.

User Profiles

A personal profile about each user includes properties such as a user's title, e-mail, distribution list membership, and contact details. It is typically imported by SharePoint from a directory such as Active Directory, but it can also be manually created directly inside SharePoint. User profiles can be customized in SharePoint to include additional details, such as birthday and interests. Personal profile are used throughout SharePoint Server 2007 to disseminate or target information to users, help users locate colleagues with similar interests, and return search results on people.

My Sites

A My Site is a Windows SharePoint Services site collection that provides a centralized location for each user to store and share his or her information-such as photos and documents-with other users, set user alerts, and connect with and track other colleagues throughout the organization. My Sites are created when a user clicks on the My Site link on the main page of an SharePoint Server 2007 site.

Users will feel more in control with the new privacy controls introduced in SharePoint Server 2007 My Sites and will be able to more granularly target their personal information. Custom roll-up Web Parts enable users to easily review their sites and documents, and link directly to that content. The ability to easily connect with other colleagues throughout the organization using specialized My Site colleague Web Parts allows knowledge to be more readily exchanged, enabling users to connect to colleagues with similar interests.

Configuring Personalization Settings in SSP

The personalization administrative interface in the SSP allows administrators to centrally configure and manage personalization settings, including establishing the location and permission settings for My Sites, configuring user profile import and directory connections, and including additional user profile properties. Administrators can also affect the navigation of My Sites from the SSP by targeting and publishing links to users' My Sites. Table 8-2 details the SSP settings available for User Profiles and My Sites.

Table 8-2: User Profiles and My Sites Administrative Settings in SSP
Open table as spreadsheet

Administrative function


User Profiles and Properties

  • Add user profiles.

  • View user profiles-Access can be used to edit each user profile and manage existing user personal sites.

  • Configure profile import from a source directory, such as Active Directory or Lightweight Directory Access Protocol (LDAP), including scheduling subsequent imports

  • Configure import connections to directories, such as Active Directory or LDAP.

  • Start full or incremental profile import.

  • View import log-Displays the status of imports as success, warning, or error.

Profile Services Policies

  • Set the default privacy policies against each profile property, such as whether the property is required to be completed or is an optional property.

  • Specify who is the audience of the property-for example, everyone or just the user's colleagues.

  • Specify whether the user can override the policy settings for a given property.

My Site Settings

  • Set the default location for My Sites. My Sites can reside on a separate portal.

  • Set the location that will be used as the location parameter in the URL for a user to access the My Home page of her My Site-for example, http://server_name/personal/username. (The default location is personal.)

  • Set the Site Naming format. Choose whether to include the domain username in the My Site naming format-for example, Domain\username. Proper naming format helps you avoid conflicts in multiple domain deployments or in deployments where there are duplicate usernames.

  • Set Language options. These options allow users to choose the language for their personal sites. Selected languages will be determined by the language packs installed on the server hosting the My Sites.

  • Configure the Multiple Deployments settings. These settings enable full use of personal features where users' My Sites are hosted on remote servers in a multiple My Site deployment.

  • Set the default reader site group access. Account or accounts added to the default reader group as each My Site is created. The default group is the NT AUTHORITY\authenticated users group.

Trusted My Site Host Locations

  • List other My Site locations serviced by other SSPs. Audiences can be used to identify which users belong to which My Site locations.

Published Links to Office Client

  • Links added to this list are published to client Microsoft Office applications-for example, links published and inserted as objects in Microsoft Office PowerPoint 2007 slides or a link published and made available as a data connection object in Microsoft Office Excel 2007.

Personalization Site Links

  • Target links to users' My Sites using audiences. Links will appear in targeted users' My Sites as an additional link in the My Site navigation. For example, you could target a link to all users' My Sites that highlights an upcoming company event or to the My Sites of users in the sales organization alerting them to the location for the latest sales figures.

Personalization Services Permissions

  • Set permissions to create My Sites, use personal features, manage user profiles, manage audiences, manage permissions, and manage usage analytics. The default group is the NT AUTHORITY\Authenticated Users group, which includes permissions for creating My Sites, using personal features, managing permissions and managing usage analytics. If you wanted to remove the My Site link for all your users, you would do that by adjusting the permissions on the NT AUTHORITY\Authenticated Users group and removing the ability to create a My Site.

Microsoft Office Sharepoint Server 2007 Administrator's Companion
MicrosoftВ® Office SharePointВ® Server 2007 Administrators Companion
ISBN: 0735622825
EAN: 2147483647
Year: 2004
Pages: 299

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