Section A.4. The Insert Menu

A.4. The Insert Menu

The Insert menu commands deal with adding things to your Pages document: more pages, section breaks, footnotes, tables, and so on.

A.4.1. Pages

Choosing this command opens a submenu showing the name and thumbnail image of all the preformatted page designs available in the document template. Choose any page from the submenu to add it to your document.

A.4.2. Section Break

Choose this command to add a section break at the insertion point. Pages creates the new section, beginning on a new page. Sections allow you to have different margins, headers or footers, master objects, or page-number sequences within a document. To remove a section break, place the insertion point at the beginning of the line following the break and press Delete.

A.4.3. Page Break

When you choose this command, Pages moves your insertion point and everything following it to the next page. You can use this feature to keep all the lines of one paragraph together on the same page, for example. Remove a page break by placing the insertion point at the beginning of the line following the break and pressing Delete.

A.4.4. Layout Break

This command adds a layout break at the insertion point. Layout breaks allow you to vary the number of columns on a page. You can have multiple layout breaks within a section or page. To remove a layout break, place the insertion point at the beginning of the line following the break and press Delete.

A.4.5. Column Break

Choose this command to end the flow of text in a column at the insertion point, moving any following text to the top of the next column. Column breaks are handy to balance the appearance of columns on your page, or to keep a block of text together in one column. Remove a column break by placing the insertion point at the beginning of the line following the break and pressing Delete.

A.4.6. Date & Time

This command adds today's date and/or time to the document at the insertion point. Pages displays a window displaying several date and time formats from which you can choose. Turn on the checkbox to automatically update the date and time when the document is openeduseful when you create a daily press release template, for example. Leave that checkbox turned off if you don't want the date to changesuch as when you make a journal entry or invoice. Click Insert, and Pages enters the date or time in your document.

A.4.7. Page Number

Choose this command to add a page number to your document at the insertion point. Page numbers can appear anywhere within a document, although the most useful location is in a header or footer, where the page number will display on every page. After inserting a page number, control-click (or right-click) the page number and choose a numbering style from the pop-up menu: Arabic, Roman, alphabetical, and so on. Use the Layout Inspector's Section tab to set the starting page number.

A.4.8. Page Count

When you choose this command, Pages adds the total number of pages in the document at the insertion point. This is handy when combined with a page number to add "Section 1.1.1 of 24" to a header or footer, for example. To do so, position the insertion point in a header or footer and type Page , space; choose Insert Page Number; type space, of , space; choose Insert Page Count.

A.4.9. Table of Contents

Pages automatically creates a table of contents at the insertion point when you choose this command. Pages performs this magic by drawing from the headings, subheadings , or other paragraph styles that follow the insertion point in the document. Use the Document Inspector's TOC tab to choose which styles it uses to create a table of contents.

A.4.10. Footnote

When you choose this command, Pages adds a footnote reference number at the insertion point, creates a numbered footnote at the bottom of the page, and moves your insertion point to the footnote so you can begin typing its contents. Footnotes appear at the bottom of the page abovebut not insidethe footer.

A.4.11. Bookmark

Use this command to turn selected text, or the position of the insertion point, into a bookmarkan invisible point in the document to which you can jump when you click a hyperlink (which you create with the next menu command).

A.4.12. Hyperlink

Choose Hyperlink to display a submenu of Pages' three commands that turn text into a hyperlink.

• Webpage . When you choose this command, Pages turns your selected text blue, adds an underline, turns it into a link to a Web page, and opens the Link Inspector, where you can enter the URL of the target page. If you don't have any text selected, Pages inserts the URL of your main Web browser's home page and opens the Link Inspector, where you can change the URL to the one you actually want.

• Email Message . When you choose this command, Pages turns your selected text blue, adds an underline, turns it into a link to a new message in your email program, and opens the Link Inspector, where you can enter the email address and subject line. If you haven't selected any text, Pages inserts your own email address and opens the Link Inspector, so you can enter the correct address and subject.

• Bookmark . When you choose this command, Pages turns your selected text blue, adds an underline, turns it into a link to a bookmark, and opens the Link Inspector, where you can select which of your bookmarks this link will jump to. First create the bookmarks using the previous menu command, and then create the bookmark hyperlink, choosing the bookmark from the Link Inspector's Link To pop-up menu.

A.4.13. Text

Click in the document margin so the insertion point disappears, and choose this command to insert a fixed text box in your document. Pages creates the text box, with the insertion point blinking, ready for you to enter text. Since text boxes are objects, you can resize, reposition, rotate, adjust opacity, and so on, like all objects. Text boxes are little documents within a documentyou can add pictures, tables, charts , or columns to them. You can also create linked text boxes so that text flows from one to the other.

A.4.14. Shape

Choose this command to display a submenu listing Pages' assortment of drawn shapes, and then choose one of them to insert it in the document at the insertion point as an inline objector, if the insertion point isn't showing, as a fixed object. Shapes also act as text containers; double-click a shape to add text to it.

A.4.15. Table

This command inserts a table in your document and opens the Table Inspector, where you can adjust the number of rows and columns the table displays and choose whether it displays a header row or column. Pages inserts tables as inline objects at the insertion point. If the insertion point isn't showing, Pages inserts the table as a fixed object.

A.4.16. Chart

When you choose this command, Pages inserts a chart in your document as an inline object at the insertion point, or as a fixed object if the insertion point isn't showing. It also opens the Chart Inspector, so you can choose the style of chart and set its display options, and the Chart Data Editor, so you can enter the data for the chart to display.

A.4.17. Choose

When you select the final command in the Insert menu, Pages displays the File Open dialog box. Choose any picture, sound, movie, or PDF file on your computer to insert it in your document as an inline object at the insertion point, or as a fixed object if the insertion point isn't showing.