Lesson1.10.Adjusting Working Hours

Lesson 1.10. Adjusting Working Hours

Figure 1-10. The Change Working Time dialog box

If your Project Calendar working hours don't quite fit the typical hours at your company, you can easily modify them. For example, if your business opens later in the day, you can change the week's working hours to be from 10 a.m. to 7 p.m. You can also change the working hours for a single day of the week if, for example, you close early on Saturdays. This lesson will show you how to change the working hours for your Project Calendar.

1. Select Tools The Change Working Time dialog box appears, as shown in Figure 1-10.

2. Select the date(s) you want to change in the Select Date(s) section.

   You can change the working hours for a single day or a day of the week. Or you can use the Shift and Ctrl keys to select multiple dates and change them all at the same time.

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   Tip: To select multiple dates or days of the week, press the Shift key to select adjacent dates or column headings. Press the Ctrl key to select nonadjacent dates or column headings.

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   In our example, we selected the column headings for Monday through Friday to change the working time for all days of the work week.

3. Enter the new working hours in the To: and From: text boxes.

   The working hours for the selected dates are changed, and the affected dates are shaded to indicate edited working hours.

   Notice that you can break up working hours into several segments if necessary.

4. Click OK.

   Q: What's the difference between changing a date and a day of the week?

   A: When you change the working hours for a day of the week, that day is changed for the duration of the project. For example, selecting the Saturday column heading will modify the working hours for all Saturdays in the project. However, changing the hours for a date affects only that day. For example, selecting December 31, New Year's Eve, and changing the hours to close down the office early will affect only that day.

QUICK REFERENCE

TO CHANGE WORKING HOURS:

1. SELECT TOOLS

   SELECT THE DATE(S) YOU WANT TO CHANGE.

   DAY OF THE WEEK: CLICK THE COLUMN HEADING(S) OF THE DAYS YOU WANT TO CHANGE FOR THE DURATION OF THE PROJECT.

   DATE: SELECT THE DATE(S) YOU WANT TO CHANGE.

2. ENTER THE NEW WORKING HOURS IN THE TO: AND FROM: TEXT BOXES.

3. CLICK OK.