Using the Spelling Feature

To ensure your data entry accuracy, you can quickly check the spelling of the data that you have input into your table. This should help you clear up any typos that you might have made while you were entering the table records.

The Spelling feature, obviously, won't be able to check the numerical information that you input or help you enter proper names , but it can help you avoid embarrassing misspellings. To check the spelling in a table, follow these steps:

1. Click the Spelling button on the Table Datasheet toolbar, or you can select Tools , Spelling to open the Spelling dialog box (see Figure 6.4).

   Figure 6.4. The Spelling feature enables you to quickly check for typos and misspellings in your Access table.

   

2. Words flagged as misspelled appear in the dialog box. A list of suggestions also appears from which you can choose a correct spelling. You can either correct the misspellings manually or click one of the suggestions. When you're ready, click Change to correct the spelling. The Speller then moves to the next misspelled word.

3. If you want to add the flagged word to the dictionary, click the Add button. If a flagged word is correctly spelled, click the Ignore button to ignore the word and continue with the spell check.

4. If the field containing the flagged word is a field that typically holds proper names or other values that the Spelling feature will always flag as misspelled, click the Ignore "Field Name " button.