Parts of the Access Screen
Access is much like any other Windows program: It contains menus , toolbars , a status bar, the Ask a Question box, and so on. Figure 2.4 provides a look at these different areas of the Access window. This view assumes that you have either created a new database or opened an existing database in the Access workspace. Creating a new database and opening an existing database are discussed in Lesson 3, "Creating a New Database."
Figure 2.4. Access provides the familiar menu and toolbars found in all Microsoft Office applications.
You probably have noticed that most of the buttons on the toolbar are unavailable. That's because you haven't created any objects, such as tables or forms, for the new database. The toolbar currently displayed in the Access window is the Database toolbar. Access actually has a different toolbar for each database object such as a table or a form. In some cases, multiple toolbars exist for an object, depending on whether you are entering data into the object or changing the design parameters of the object.
For example, Access tables have two toolbars. The Table Datasheet toolbar provides you with tools that help you enter and manipulate the data in the table when you work with it in the Datasheet view. If you switch to the Design view of the table, a Table Design toolbar helps you manipulate the design settings for the table.
Because you will be working with each Access object type, you will also become familiar with each object toolbar. As you work with the various buttons on the toolbars, remember that you can place the mouse pointer on any toolbar button to receive a ToolTip. The ToolTip provides the name of the button, which usually is indicative of what the particular tool is used for.
One other thing that should be mentioned related to the Access window is that only one database at a time can be open in the Access window. It doesn't enable you to work on multiple databases at the same time, as you could work with multiple documents, or workbooks in Word or Excel.
Choose Your Toolbars As you work in Access on the various objects, right-click any toolbar to view a shortcut menu that provides a list of available toolbars. Typically, you are limited to the toolbar specific to the object that you are working on.