Creating an Event

Creating an event allows you send out notices on upcoming meetings, deadlines, and other important events. This is helpful if you need to send out information to a wide range of people or in a project you are working on. If you are looking to setup a meeting to a large group of people you may want to setup an event which is seen by everyone who logs in.

Setup New Events

Log into your SharePoint server with your domain account and password.

On the main home page, click Create Manage Content under the Actions Sidebar.

Click Create, and then click Events.

Type the name of the event, add in an optional description, click Yes, if you want to add the event to the menu bar, and then click Create.

Click New Item.

Type the event title, select a begin and end event time, a description, the location, and then select an recurrence option.

Click the Save And Close button.

Did You Know?

You can use a new collaboration feature in Outlook 2003 called Meeting Workspace . Meeting Workspace allows you to gather information and organize everyone when you create a scheduled meeting event. To create a Meeting Workspace in Outlook 2003, prepare a calender event and setup your attendees for the event. Then click Meeting Workspace to link this to your SharePoint Server. You may need to type in the URL of your SharePoint server. Please get this from your System Administrator.

Link to Events in Outlook

On the Events Page, click Link To Outlook.

If a security dialog box appears asking for your approval prior to adding a folder, click Yes.

You will be prompted to type in the credentials of your user account.

Type in your Domain User credentials and password, and then click OK.

Click Other Calendars to view your SharePoint calendar.

Did You Know?

You will not be able to change the events in your SharePoint calendar folder within Outlook 2003 . You will only have read access rights within Outlook 2003. To change the SharePoint calendar information, return to your SharePoint Site, and then modify the information under your Events Site.