87. About Impress Views
BEFORE YOU BEGIN
82 Open an Existing Presentation
88 Enter Text into a Presentation
96 Insert Graphics into a Presentation
Views are important in Impress because of the nature of presentations. Impress makes it easy to switch among a variety of views with the click of a button, so that you can work efficiently . You can choose from the following five views:
Normal view This is the default view in Impress, and the one you will likely work in most often. It displays three panes at oncea Slide pane, a drawing pane, and a Task paneand you can further customize it to suit your preferences. The drawing pane in the middle of the screen shows one slide at a time, and is best for editing your slides and paging back and forth among them. The Slide pane on the left displays your presentation in slide sorter view so that you can see your entire presentation at a glance and quickly navigate among all the slides. The Task pane on the right displays one of four panes depending on the task you're currently engaged in. When you first create a presentation, it displays the Layouts pane because you're most likely to want to use this pane to change the layout of your slides. You can hide or move the Slide pane and the Task pane if you want, although the advantage of this view is that you can work all three panes at once.
Outline view Shows the title and secondary text of slides. You can easily and quickly scroll through your presentation, looking through the text. By default, the Task pane does not appear in this view because you are not likely to use it when working exclusively on text.
The Outline view shows text from several slides at once so you can focus on composing your thoughts.
The Task pane switches automatically when you initiate a task it can help with, but you can also display a different Task pane manually. To do so, click the View list arrow, and then select a different task.
You can further customize any view if you want. To display or hide the Task p ane at any time, choose Task Pane from the View menu from any view. To display or hide the Slide pane at any time, choose Slide Pane from the View menu from any view.
To change the number of slides displayed at once in Slide Sorter view, click the Up or Down arrow of the Slides Per Row button on the Slide View toolbar.
The Slide Sorter view shows several slides at once, allowing you to rearrange your presentation by dragging slides from one place to another.
Notes view When you add speaker notes to your slides, you can view those notes, along with the slides the notes go with, in this view. The notes appear at the bottom of the slide, with one slide and its notes showing at a time as you move through your presentation with PageUp and PageDown . See 102 Add Notes to a Presentation for help with adding notes.
Handout view If you want to print your presentation as a handout for your audience (see 85 Print a Presentation and 103 Create Presentation Handouts ), you can get a preview of the presentation handout by displaying the Handout view. The Handout view shows four slides per page.
Slide Sorter view Shows multiple slides in a thumbnail form so that you can get a general overview of your slides, as many as 12 or more at a time. Depending on your monitor, you can probably make out most of the text and graphics on each slide. You can drag any slide from one location in your presentation to another while viewing the slides, making it simple to rearrange your presentation.
The Handout view shows how your audience's printed presentation will appear on each printed page.
With four slides per page, your audience will be able to read your slides on their handouts, yet you use far less paper than if Impress printed one slide per page.
To change from view to view, click the tab of the view you want to work with. You can also display the appropriate view by choosing options from the View menu. For example, if you're viewing notes at the top of the work area in Notes view and decide you want to change a slide's graphic, you can return to Normal view to make the edits more easily to your slide by clicking the Normal tab or by choosing View, Normal from the menu bar.
Generally, you work in Normal view, but if you want to see a different view of the current slide, you can click another tab. The toolbars above the work area adjust to provide quick access to the most commonly used tools for the current view. For example, when you are working in Slide Sorter view, the Slide Sorter toolbar and Slide View toolbar appear in addition to the Standard toolbar (which always appears by default). When you are working in Outline view, the Slide Sorter and Slide View toolbar do not appear by default, but the Text Formatting toolbar does.
Master slide Also called a master page and refers to a page that determines the background and formatting styles in the current presentation. If you change the master slide, you change the entire presentation's format.
Notes master A page that determines the background and formatting for any notes pages.
Slide Master view shows you the contents of the master slide.
The View menu contains viewing options in addition to the five tabbed views. If you choose View, Master, Slide Master , you can view and edit the master slide . If you select Notes Master on the Master submenu, you can view and edit the Notes master . The View menu also contains commands to start Slide Show view so that you can run a presentation. If you have room on your screen to display the Presentation toolbar, you can also access Slide Show view by clicking the Slide Show button.
The Presentation toolbar is displayed by default in Impress, but if there is no room on your screen to display it, it might not be very helpful. You can drag the toolbar to different location, such as under the Standard toolbar, to access its buttons more easily.