| When SharePoint Portal Server 2003 or Windows SharePoint Services is installed, several different lists are automatically created in the top-level portal or site. The lists are discussed in detail later in this chapter, but a summary of those included with a default SharePoint installation are as follows: Links A list of hyperlinks that can be used to gain quick access to another page in the existing site, other SharePoint sites, external websites, or other applications. Announcements A list of general information or announcements that may be of interest to the portal/site users. Contacts A list of information about people. The fields on the Contacts list include name, email address, phone number, and street address, among others. This is not the same list as the Outlook Contacts. SharePoint Contacts lists can be viewed from Outlook, and the data can be exported from SharePoint and imported into Outlook Contacts, but currently no automatic synchronization takes place between SharePoint contacts and Outlook Contacts. Events A list of items that have a date associated with them. An Events list can be used to provide a calendar-based view of meetings or other events. Tasks A "to-do" or checklist of things that need to be accomplished. Issues A list that can be used for following the progress of problems or issues from the assignment phase to completion. Custom The custom list comes with a "title" text field column predefined. Additional columns of any type can be added. Data imported from spreadsheets For users who have Excel 2003, data from a spreadsheet can be imported to a SharePoint list. The data is not linked to the Excel spreadsheet; it is a one-time import. Therefore, if data is updated in SharePoint, it does not get updated in the spreadsheet, and if data is updated in the spreadsheet, the updates do not flow through to SharePoint.
Specialized Lists for Meeting Workspaces In addition to the default lists, there are additional lists that apply primarily to meetings. The lists that appear by default on a meeting workspace are dependent on the meeting template selected when creating the meeting workspace. However, other lists can be added to the workspace site. Again, these lists are discussed in detail later in this chapter, but the following summarizes their purpose: Attendees Tracks who has been invited to the meeting and their responses to the meeting request. Agenda Used to plan what will be covered in the meeting so that the attendees can prepare properly. Decisions Used to track and document the decisions made in a meeting to ensure that attendees all come away from the meeting with the same understanding of what transpired. Objectives Provides a place to list things to be accomplished during the meeting. Things To Bring Used to inform users about what to bring to the meeting so that they will come properly prepared.
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