27. Attach a Marker to an Item
Before You Begin
24 About Organizing Items
26 Create a Tag or Collection Marker
28 Delete a Marker, Category, or Group
To organize your media files into logical groups such as vacation photos, photos of the family dog, audio files of your daughter, movies of friends, and so on, assign tag and collection markers to them. After a marker has been associated with your media files, you can search for items with a particular marker and display just those files onscreen. For example, if you have a tag called Hattie, you could use it to instantly display photos of your pet Scottie dog. You can also organize audio and video clips you've imported into the catalog by assigning markers to them as well.
If you've recently created a tag or collection marker (see 26 Create a Tag or Collection Marker), that marker does not yet have a photo icon. The first time you assign the new marker to a photo, the marker adopts that photo as its icon. If you assign a new marker to a group of items, the marker uses the first photo in that group as its icon. So, when assigning a new marker for the first time, you'll want to be selective and choose a photo that represents that category well.
If you forget and assign a new marker to just any old photo and later decide that a different photo is more representative of the group, you can change a marker's photo icon. See 29 Change a Marker's Icon.
If tag and keyword meta data has already been attached to images you're importing (typically by Photoshop or similar software), you'll be asked if you want to add these image tags to the Tags list on the Organize Bin. The new tags will automatically be associated with the images you're importing. If the image tags are similar in purpose to those you already have, you can tell Organizer which existing tags you want to use instead. The imported images are then tagged with the existing tag(s) you select.
You can create new tags using the names of the folders in which images reside. Just display images by Folder Location and click the Instant Tag button (located just after the folder name at the top of a folder group). A tag is created using the name of the folder, and all the images in that folder are automatically marked with the new tag. See 24 About Organizing Items.
You should be aware of two special tag markers: Favorites and Hidden. Use the Favorites tags to mark favorite image, audio, and video files for quick retrieval. There are five different favorite tags, each with an associated number of stars as its icon. You could assign the five-star Favorites marker to your very best photos, the three-star Favorites marker to ones you like pretty well, and the one-star Favorites marker to ones you like "sorta kinda"or you could use the stars to represent each family member's favorites. Most likely, you'll use the Favorites tag in combination with other tags; for example, if you attach the Favorites tag to an image that also uses the Vacation tag, you can locate your favorite vacation photos in a jiffy. The Hidden tag is used to temporarily hide items in the photo well; see 42 Hide Items You Don't Generally Use.
In the Organizer, click the first item you want to mark. Then press Shift and click the last item in the group. Alternatively, press Ctrl and click each additional item you want. If items are sorted by folder or import batch (see 18 Sort Items), you can click the gray bar above a group to select all items in that group.
Click Tags or Collections Tab
If you want to assign a tag, click the Tags tab on the Organize Bin. To assign a collection marker, click the Collections tab instead.
In the Organize Bin, press Ctrl and click each marker you want to assign to the selected items.
You can assign just tags or just collection markers in one step; if you want to assign both tag and collection markers to the same set of items, you must repeat steps 2 to 4.
You can review a group of photos and assign tags or collection markers to them during the review. See 16 Review Images.
After assigning a collection marker to a group of images, you can display that group in Collections Order view. Then you can rearrange the images in the group in any order you want by simply dragging them in the photo well. See 24 About Organizing Items and 34 Find Items with the Same Marker.
Assign the Marker(s)
Drag the selected marker(s) onto any one of the selected items and drop the markers on the item. If you don't like dragging, you can right-click a selected marker and choose Attach selected tag(s) to XX selected items or Add XX selected items to selected collections (where XX represents the number of items you selected in step 1) from the context menu.
If you've accidentally associated a marker with an item, and you feel that the marker doesn't really apply, you can remove it. Just select the items, right-click, choose Remove Tag or Remove from Collection from the context menu, and select the marker you want to remove from the list that appears.
View the Result
If you're assigning a new marker to an image for the first time, that image is used as the marker's photo icon which appears on the Organize Bin.
The markers you assigned appear as icons underneath the selected items. If you are using Single Photo view, the descriptions for the markers attached to an image also appear; to see a marker's description in other views, hover the mouse pointer over the icon to make the marker's description appear.