The Purpose of Performance Reporting

Performance reporting is the key, official method for communicating to your stakeholders about how project resources are being used and how project objectives are being met. Reporting methods, such as email, formal reports, and face-to-face meetings, and their frequency are outlined in the communications plan and communications matrix.

Performance reporting is performed against the project baseline, which is the original set of schedule dates, budget amounts, expected work, scope, and quality targets developed in the project planning phase. Project baselines are evaluated against actual performance of the project as the project is executed.


Earned value is the preferred performance reporting technique.

According to PMI, there are three types of reporting:

  • Status reporting Where is the project now? Is the budget over or under? Is the schedule over or under?

  • Progress reporting What has the team accomplished? What percentage of the project is completed and what percentage is still in progress?

  • Forecasting Involves predicting future progress, generally in terms of budget and schedule, an estimate at completion, and end date, respectively.

Most often, all three are combined in the real world as a weekly status report. Performance reporting will highlight the basic measurements of a project and will provide an analysis of cause, as well as a recommendation for action if necessary.

The purpose of performance reporting is to detect and raise issues early or to allow preventative measures to be taken by upper management. If a project is late or over budget, the project manager is responsible for analyzing and recommending action.

These recommendations can lead to change requests, corrective actions, or both.

PMP Exam Cram 2. Project Management Professional
PMP Exam Cram 2. Project Management Professional
Year: 2003
Pages: 169 © 2008-2017.
If you may any questions please contact us: