The first time you use Lotus Notes, your system administrator will supply a password for you to use. You want to change your password so that no one else can access your mail and other databases. The ability to access information in Notes is based upon the use of your password and a file stored on your computer called your User ID file. To access information in Notes, a user needs both knowledge of the password and a copy of the User ID file on their computer. The User ID file is discussed in Appendix A, "Understanding Security and Access Rights." Here, we discuss changing and locking your password.
A password can have any combination of keyboard characters, as long as the first character is alphanumeric. Be careful when capitalizing your password, because Notes passwords are case sensitive, and PASSWORD is different from password.
Use the following steps to change your password:
Choose File, Security, User Security from the menu.
Enter your current password in the box (see Figure 2.4) and click OK.
Figure 2.4. As you enter your password, you see a series of X's.
When the User Security dialog box appears (see Figure 2.5), click Change Password.
Figure 2.5. The User Security dialog box is where you set many of your user preferences in Notes. When changing your password, keep in mind that your password requires a minimum of eight characters and no spaces. Also remember that your password is case sensitive.
Enter your current password and click OK.
In the Change Password dialog box, enter your new password. You'll have to enter this new password twice. Be sure to type it correctly because you can't see the characters you type. A good choice for a password uses upper- and lowercase, alpha and numeric characters. It should also be a word not found in the dictionary; for example, "wildcat" is not a good choice for a password.
Rather than figuring out your own password, you can have Notes make up one for you. Click the Generate Password button in the Change Password dialog box. This allows you to select from a list of randomly created passwords. Select one from the list and click Choose Selected Passwordbut remember to memorize it first!
Always protect your password. Don't share it with anyone, and don't write reminders to yourself that you leave in obvious places (such as the Post-It note on your monitor).
Don't give your password to others, and never give your User ID file to others! If someone copies your User ID file, changing your password will not stop him from accessing your mail because the password is stored in the User ID file. For further security, it's also a good idea to change the password that was assigned to you by your Notes administrator. Typically, the administrator assigns a password that is easy for him (and you) to remember so that you can get up and running on Notes. It's not unusual for that password to be the same password that is assigned to all Notes users. Shortly after you become familiar with Notes, take the time to change your passwordand keep it to yourself!