If you have formatted a block of text in a document and want to apply the same formatting to one or more additional blocks of text, you can save time by copying the formatting.
One way to copy formatting is to use the Format Painter tool on the Standard toolbar, as follows:
Save Time Formatting Several Blocks of Text
If you want to copy the formatting to several blocks of text, you can save time by double-clicking the Format Painter button in step 2. Then perform step 3 on every block of text that you want to format. When you're done, either click the Format Painter button once or press the Escape key.
You can also copy formatting using the keyboard, as follows:
Copy or Move Text Without Formatting
Normally, when you copy or move text, the text formatting is copied or moved with it (the character formatting, plus the paragraph formatting if the paragraph mark is included). To copy or move text without including its formatting, use the Clipboard technique given in "Moving and Copying Text Using the Clipboard". However, rather than issuing the Paste command at the target location, choose Paste Special from the Edit menu. In the Paste Special dialog box, select the Paste option, select the Unformatted Text item in the As list box, and click OK. (See Figure 7-14.) When the text is inserted, it will acquire the format of the preceding text—just as if you had typed it!
Finally, you can copy paragraph formatting by using the standard text-copying methods (given in Chapter 6, "Entering and Editing Text in a Word Document") to copy the paragraph mark from a paragraph that has the desired formatting to the end of the paragraph you want to format. (The paragraph mark doesn't have to be visible to copy it. However, if you want to see it, click the Show/Hide ¶ button on the Standard toolbar.) Conceptually, a paragraph mark stores the paragraph's style as well as any directly applied paragraph formatting. Therefore, when you insert a copy of a paragraph mark at a new document location, the preceding text acquires the same paragraph style and formatting as the paragraph from which you copied the paragraph mark.
Figure 7-14. Inserting unformatted text using the Paste Special command on the Edit menu.