|< Day Day Up >|
After you start creating a task list, you inevitably need to edit list entries. This section describes a collection of commands and techniques that can be used for editing. These commands and techniques apply to all views, not just the Gantt Chart view.
You can edit cell contents in the Edit bar above the table or directly in the cell. The simplest way to edit the entry directly in the cell is to select the cell and then press the F2 function key. The insertion point appears at the end of the text in the cell , and you can reposition it by clicking elsewhere.
You can also initiate in-cell editing by using a mouse. Select the cell by clicking it once. The mouse pointer should change into an I-beam when it is over the right side of the cell entry or when it is to the left of the beginning of the entry. When the pointer is an I-beam, click; the insertion point appears at the point in the entry where you clicked.
Undoing Changes in the Task List
Inserting, Deleting, and Clearing
As you revise a project, you often need to insert new tasks or remove tasks from the task list. To insert a task between other tasks in Gantt Chart view, first select a cell in the row where you want the new task to appear. New rows are always inserted above the selected one. If you want to insert several tasks at the same location, extend the selection to include the number of rows that you want to add. Choose Insert, New Task (or press the Insert key), and all the details of the tasks included in the selection shift down to make room for new blank rows.
In some previous versions of Project, pressing the Delete key automatically deleted a task if any of its cells were selected. Many unhappy users accidentally deleted tasks when they thought they would simply clear the contents of the selected cell. Pressing the Delete key in Project 2003 only clears the selected cell(s)unless the Task Name cell is selected. If the Task Name cell is selected, a SmartTag appears to let you choose to clear the cell or delete the task. You can also delete a task by clicking the task ID number and pressing the Delete key. Or, with any cell in the task selected, you can choose Edit, Delete Task, or press Ctrl+.
You can undo the deletion if you choose Edit, Undo before making another change.
As mentioned previously, you can clear a selected cell by pressing the Delete key. You can also use the Edit, Clear command. The Clear command can remove selected content or features of tasks. The Clear command displays a menu that has the following choices:
You can undo all the Clear commands except for Formats. You can't restore formats that have been cleared.
Moving and Copying Tasks
You can copy or move cells or whole tasks to another location in the task list or to another project file. Whether you are moving or copying, your selection must contain only adjacent cells or tasks.
If you want to cut or copy an entire task or group of tasks, you must select the entire task by clicking the task ID number or by selecting a cell in the task and pressing Shift+spacebar. This selects all fields for the task (even those not displayed in the current view). If you select a limited number of cells in a task or group of tasks, the cut and copy commands copy to the Clipboard only the data in these cells.
To move or copy a task or group of tasks, follow these steps:
After you copy data to the Clipboard by using the Copy command, you can paste the data multiple times.
If you select just one or more fields for a task instead of selecting the entire task (for example, if you select just the Task Name field), and then you use the Cut or Copy command, the Paste command doesn't insert a new row to create a new task at the target location. Instead, Paste copies the text to the new cell you have selected. If no task exists on the target row, the new entry resulting from the Paste command creates a new task with a default duration.
In addition to the cut-and-copy method for moving and copying, Project also includes drag-and-drop to perform the same commands. To move a task or group of tasks by using drag-and-drop, follow these steps:
To copy a task or group of tasks by using drag-and-drop, follow the same steps just given, but in step 3, press and hold the Ctrl key as you drag the tasks to the new location.
If you move a task by using the cut-and-paste method, the task is really cut from the task list and then a new task is created. Therefore, the new task gets its own unique ID number. However, the unique ID doesn't change if you sort the task list, insert or delete other tasks above it, or use the mouse to drag the task to a new row. This might be important when you're comparing versions of a project file.
Using the Fill Command
If you want several cells in a column to have the same value (for example, many tasks with the same duration), you can place that value in one cell and have Project copy it to other selected cells, either below it or above it. You first select the cell with the value to be copied and then, while holding your mouse click, select cells above it or select cells below it that are to receive a copy of the value. You use Ctrl+click to add nonadjacent cells to the selection. When you do so, one of the following happens:
You can also drag a cell's fill handle (that is, the small black square in the lower-right corner of the cell) to copy the cell's value to adjacent cells above or below the cell. When the mouse points to the fill handle, it turns into a plus sign (+). You can click the fill handle and drag the mouse to adjacent cells.
|< Day Day Up >|