Preparing W-2 Forms

Each January, all employers are required to provide employees with a Form W-2, Wage & Tax Report, summarizing the prior year's wages and withholding. You can prepare the W-2 Form in QuickBooks and print from QuickBooks directly onto government-supplied W-2 forms, or you can choose to print on plain paper.

Select Process Payroll Forms on the Employees menu.

Click Federal form.

Click OK.

Click Annual Form W-2.

Indicate the year for which you are preparing W-2 forms.

Click OK.

Click a check mark to the left of each employee who is to receive a W-2 form, or click the Mark All button to check everyone's name.

Click the Review/Edit button.

Review each W-2 form.

Double-click any amount that needs to be adjusted, making the appropriate adjustment in the dialog box that appears.

Click Next to proceed to the next W-2 form for review.

Click Save & Close when all forms have been reviewed.

Click Print Forms when all W-2 forms have been reviewed.

Indicate if you want to print the forms on blank pages or on pre-printed forms.

Choose which copies of the forms you intend to print at this time.

Click Print.

Did You Know?

You can order blank W-2 forms. Intuit carries a complete line of paper forms, including W-2 forms, to use with your QuickBooks program. Other suppliers can help you with standard forms as well. If you want to explore the Intuit forms catalog, go to

Show Me. QuickBooks 2006
Show Me QuickBooks 2006
ISBN: 0789735229
EAN: 2147483647
Year: 2005
Pages: 328
Authors: Gail Perry © 2008-2017.
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