7.2. Helpdesk

 < Day Day Up > 

Yoyodyne's corporate internal helpdesk fields a couple hundred inquiries a day by phone and by email. No matter how simple the problem report or question is, a ticket is always opened. Eighty percent of the time, the tickets are closed out immediately with a simple note like "Told the user to reboot." Having a record of every call that comes into the helpdesk has made new staffing requests much easier and has helped to identify what software and hardware are the best candidates for upgrade or replacement during the next budget year.

7.2.1. Custom Fields

The Helpdesk queue has several custom fields.


Hardware device affected

Yoyodyne staff fill this FreeformMultiple field with the hostname of any piece of network hardware to which this ticket refers.


Severity

Yoyodyne categorizes its helpdesk issues with the same SelectSingle custom field they use for systems and network administration.


Location

This FreeformSingle field lets Yoyodyne staff quickly record a physical location for a given ticket. It's usually an office number.


Operating System

This SelectSingle field keeps track of which operating system a given problem report is about. Generally staff only fill it out when the first technician to deal with an issue can't resolve it quickly. This makes it easy for more specialized staff to find open issues they can help resolve. When Steve, one of the Macintosh specialists, comes in in the morning, he does a quick search for all of the new or open Macintosh issues that are currently unowned and takes responsibility for them.

7.2.2. Scrips

RT originally was designed for use by a helpdesk, so just about all the scrips that Yoyodyne uses for the helpdesk shown in Table 7-2 are included the RT distribution.

Table 7-2. Helpdesk scrips

Condition

Action

Template

On Create

Autoreply to Requestors

Autoreply

On Create

Notify AdminCcs

Admin Correspondence

On Correspond

Notify Requestors and Ccs

Correspondence

On Correspond

Notify AdminCcs

Admin Correspondence

On Comment

Notify AdminCcs

Admin Comment

On Create

Autoreply to Requestors

Password


Using a specialized template named Password, the Helpdesk queue has RT send a password for the SelfService web interface to each user the first time they submit a helpdesk ticket. If a user already has an RT account with a password, nothing will happen.

7.2.3. Templates

The helpdesk uses a single custom email template named Password. It's the autoreply with Password template defined in Chapter 6.

7.2.4. Groups

To make it easier to manage access control, all helpdesk staff is added to a Helpdesk group.

7.2.5. ACLs

To allow all staff at Yoyodyne to submit tickets to RT, the Privileged group has the following ACL rights:

     SeeQueue     CreateTicket     ReplyToTicket 

To let end users use the SelfService interface to log in, view, and update their own tickets, the Requestor role group has the following rights:

     ShowTicket     ShowTicketHistory 

Yoyodyne's helpdesk staff is able to do just about everything to tickets in the Helpdesk queue, so the RT administrators granted the Helpdesk group the following ACL rights:

     ShowTicket     ShowTicketComments     ShowOutgoingEmail     Watch     WatchAsAdminCc     CreateTicket     CommentOnTicket     OwnTicket     ModifyTicket     DeleteTicket     TakeTicket     StealTicket 

     < Day Day Up > 


    RT Essentials
    RT Essentials
    ISBN: 0596006683
    EAN: 2147483647
    Year: 2005
    Pages: 166

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