Formatting Text as You Type


Word s list formatting capabilities are just one example of its ability to intuit how you are going to want to format an element based on what you type. For example, instead of manually creating a line by typing underscores (_) across the length of a page, you can type three consecutive hyphens (-) and press [ENTER] to have Word s AutoFormat feature draw a single line across the page. Or you can type three consecutive equal signs (=) and press [ENTER] to have Word draw a double line.

In this exercise, you will add a double border using an AutoFormat shortcut. You ll also inspect the AutoFormat As You Type tab of the AutoCorrect dialog box to see what items Word can automatically format for you.

USE the FormatAuto document in the practice file folder for this topic. This practice file is located in the  My Documents\Microsoft Press\Office 2003 SBS\ChangingText\AutoFormatting folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Microsoft Office System 2003 Step by Step .

OPEN the FormatAuto document.

  1. Press [CONTROL]+[END] to move the insertion point to the end of the document,and then press [ENTER].

  2. Press [+/=] three times, and press [ENTER].

    Word draws a double line across the page and displays the AutoCorrect Options button.

    Tip  

    Clicking the AutoCorrect Options button displays a menu of options related to the line you just drew. You can remove the line, disable ( turn off) the AutoCorrect border lines options, or open the AutoCorrect dialog box, where you can make further modifications to this feature.

  3. Type: Color : , and press [ENTER].

  4. Type 1. , and press [TAB]. Then type Palest pink to deepest red , and press [ENTER].

    Word assumes you want to continue the list and indents both list items.

  5. Type Solid or variegated , and press [ENTER] twice.

    Word continues the list the first time you press [ENTER], but ends the list and createsa normal paragraph when you press [ENTER] the second time.

  6. Type Names: , and press [ENTER].

  7. On the Tools menu, click AutoCorrect Options , and then click the AutoFormat As You Type tab.

    click to expand
    Tip  

    You can automatically format a document as you type using the optionsin the AutoFormat As You Type tab in the AutoCorrect dialog box, or you can formata document after you type using the AutoFormat command on the Format menu.In the AutoFormat dialog box, select the AutoFormat now option or the AutoFormat and review each change option, and then click OK.

  8. In the Apply as you type area, clear the Automatic numbered lists check box,and click OK .

  9. Type 1. , press the [TAB] key, type Pollyanna , and press [ENTER].

    Instead of setting up the numbered list, Word starts a normal paragraph.

  10. On the Tools menu, click AutoCorrect Options , and click the AutoFormat As You Type tab.

  11. In the Apply as you type area, select the Automatic numbered lists check box,and click OK .

  12. Press the [BACKSPACE] key to move back to the previous paragraph, and then press[ENTER] again.

    Word assumes you want to continue the list and indents both list items.

  13. Click the AutoCorrect Options button to view the commands available,and then click away from the menu to close it without making a selection.

CLOSE the FormatAuto document without saving your changes.




Microsoft Office 2003 Step by Step
MicrosoftВ® Office ExcelВ® 2003 Step by Step (Step By Step (Microsoft))
ISBN: 0735615187
EAN: 2147483647
Year: 2005
Pages: 350
Authors: Curtis Frye

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