Saving a Document

Whether you create your new document using the Blank Document template, a Word template, a document wizard, or from an existing document, at some point you will want to save the new document. Saving your work is one of the most important aspects of working with any software application. If you don't save your Word documents, you could lose them.


Save and Save Often You don't want to lose your valuable documents as you create them in Word. Power failures, an accidentally kicked-out power cord, or your computer locking up as you work can all lead to lost work. If you are really absent-minded about periodically saving your work, use the AutoSave feature. Select the Tools menu, then Options . Click the Save tab on the dialog box. Make sure the Save AutoRecover Info Every check box is selected. Use the minutes box to set the time interval between autosaves. This feature doesn't replace periodically saving your document using the Save command, but it will help you recover more of your document if there is a problem such as a power failure. I suggest setting AutoRecover to 10 or 15 minutes.

To save a document, follow these steps:

  1. graphics/save.gif Click the Save button on the Word toolbar, or select the File menu and then Save . The first time you save your new document, the Save As dialog box appears.

  2. Type a filename into the File Name box. If you want to save the file in a format other than a Word document (.doc), such as a text file (.txt), click the Save As Type drop-down arrow and select a different file type.

  3. To save the file to a different location (the default location is My Documents), click the Save In drop-down arrow. After you select a particular drive, all the folders on that drive appear.

  4. Double-click the desired folder in the Save In box to open that folder.

  5. After you have specified a name and a location for your new document, select the Save button to save the file. Word then returns you to the document window.

As you edit and enhance your new document, you should make a habit of frequently saving any changes that you make. To save changes to a document that has already been saved under a filename, just click the Save button.

If you would like to keep a backup of a document (the version as it appeared the last time you saved it) each time you save changes to it, you need to set the backup option.

  1. Click the Tools command on the toolbar, and then select Options .

  2. In the Options dialog box, click the Save tab and then the Always Create Backup Copy check box. Click OK to return to the document.

  3. Name your file and save it for the first time to an appropriate location such as My Documents or another folder on your computer or your network.

Now, when you use the Save command to save changes you've made to the document, a backup copy of the file (with the extension .wbk) is also saved. This backup copy is the previous version of the document before you made the changes. Each subsequent saving of the document replaces the backup file with the previous version of the document.

Occasionally, rather than using the backup option, you might want to save the current document under a new filename or drive location. You can do this using the Save As command. To save your document with a new filename, follow these steps:

  1. Select File , Save As .

  2. In the Save As dialog box, type the new filename into the File Name box (make sure that you are saving the document in the desired path ).

  3. Click Save . The file is saved under the new name.

Microsoft Office 2003 All-in-One
Microsoft Office 2003 All-in-One
Year: 2002
Pages: 660
Authors: Joe Habraken

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