Archiving Manually

If you are still feeling a little squeamish about using AutoArchive, you can choose to archive folder items manually. This feature allows you to archive only one folder at a time (and any subfolders it might hold), but the process does provide you with complete control over how and when the archives are created. The manual archive can be created using the current AutoArchive settings for a folder (such as the age of items that should be archived), or you can select new age- related parameters while doing the manual archive.

To manually create an archive, follow these steps:

  1. Choose File and then select Archive . The Archive dialog box appears (see Figure 19.3).

    Figure 19.3. Enter settings for manual archiving.


  2. Choose one of the following options:

    • Archive All Folders According to Their AutoArchive Settings Use this option to manually archive all the Outlook folders using their individual AutoArchive settings. Using this option is no different from running an AutoArchive, except that you are prompting Outlook to archive the folders immediately.

    • Archive This Folder and All Subfolders Select this option to archive the selected folder. Using this option requires that you provide an age date for items to be archived, and you can also specify the path for the archive to be created.

  3. Enter a date into the Archive Items Older Than text box, or select a date from the drop-down calendar (click the drop-down arrow on the right of the date box).

  4. In the Archive File text box, enter a path and filename with which to save the file.

  5. If you want to archive items in a folder that have been marked as Do Not AutoArchive in its Properties dialog box, select the Include Items with "Do Not AutoArchive" Checked check box.

  6. Click OK to archive the selected folder.

Microsoft Office 2003 All-in-One
Microsoft Office 2003 All-in-One
Year: 2002
Pages: 660
Authors: Joe Habraken

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