Working with Legends

     

The legend is important if you will be sending your printed Gantt chart to someone who does not understand the coloring or shading you use for different kinds of tasks . If you are not used to what the blue and red bars means, a Gantt chart can quickly become quite confusing. This section shows you how to work with the legend to make sure your users have the info they need when looking at your printed views.

Controlling Legend Placement and Formatting

Click the File, Page Setup menu item.

Select the Legend tab.

In the Legend On section, select Every Page if you want a legend to be displayed on the bottom of each page in your printed view.

Select Legend Page if you want a single page at the end of the report to contain the legend.

Select None if you don't want a legend displayed.

Click the Legend Labels button to define the text style (font, size , color , and so on) of the legend labels.

Click Print Preview to see the effects of your changes.

Defining Legend Labels

Select the view whose bar styles you want to rename.

Click the Format, Bar Styles menu item.

Select the style you want to rename.

Enter the new name in the Edit bar. Enter an asterisk (*) as the first character of the style name if you don't want that style to appear in the legend for that view.

Click OK when finished.

For Your Information

Legend Entry Titles

The text that appears next to the bar shapes in the legend is controlled by the name of the bar style as defined in the Bar Styles dialog for the view you are printing. People often name their bar styles without much thought to the fact that those names will appear later on the legends of printed views. To edit these names, you have to edit the names of these bar styles in the Bar Styles dialog.

Inserting Text into the Legend

Click the File, Page Setup menu item.

Select the Legend tab or the Footer tab.

Select the Left tab, Center tab, or Right tab to define where you want the text to be displayed.

Enter the text you want to be displayed.

The Preview section shows the display of the text.

Click Print Preview to verify the layout.

Entering File Information into the Legend

Click the File, Page Setup menu item.

Select the Legend tab.

The Font button allows you to format the selected text.

The Page number button inserts a field that displays the current page's page number.

The Total pages button will insert a field that displays the total number of pages.

The Date button inserts a field that displays the date that the report is being printed.

The Time button inserts a field that displays the time the report is being printed.

The File name button inserts a field that displays the name of the file being printed.

The Picture button inserts a graphic file into the header/footer.